The East African Community is a regional intergovernmental organization comprising the Republic of Burundi, the Republic of Kenya, the Republic of Rwanda, the United Republic of Tanzania, Republic of South Sudan and the Republic of Uganda with its Headquarters in Arusha, Tanzania.

The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.

This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of Republic of South Sudan to apply for the following position tenable at East African Community-Secretariat.

PROCUREMENT OFFICER (1 Post)
(REF: EAC/HR/2020-21/45)

Organ              :           EAC Secretariat

Grade              :           P1

Office              :           Directorate of Human Resources and Administration

Job reports to :            Senior Procurement Officer

Duty Station   :           Arusha, Tanzania

Main Purpose of the job:

To implement the procurement policies and processes by providing Procurement Services to EAC.

Duties and Responsibilities:

1. Initiate Preparation of Annual procurement Plan
2. Receive and Review requisitions for clarity adequate specifications/ to ensure that bidders will be able to respond to the quotation appropriately
3. Receive and process Purchase requisitions from User Departments
4. Group the requests and into homogeneous categories and identify sources of supply
5. Originate tender documents for approval
6. Assist user departments in getting specifications and Terms of Reference right.
7. Consolidate and prepare recommendations for award
8. Initiate draft notification of awards and regret letters
9. Prepare procurement transactions and provide a liaison link between suppliers and user departments
10. Follow-up and expedite deliveries
11. Update and maintain a database of suppliers
12. Update and maintain records of all Procurement Transactions
13. Initiate preparation of Annual Procurement Report.
14. Forward certified invoices to Accounts for payment

Qualifications and Experience:

• Bachelor’s degree in Business Administration/ Procurement and Supplies or equivalent
• Diploma in Procurement/ Purchasing and Supplies or equivalent beyond bachelor’s degree  is an added advantage .
• Minimum five years of relevant practical experience in the field of Procurement for Goods and Services

Skills and Competencies:

The ideal candidate should demonstrate competence in use of standard Computer applications such as Ms Word, Excel, PowerPoint, Good Customer Relations, Negotiation skills, effective Communication and Report writing skills. Excellent written and Verbal communications in English and Kiswahili.

Proficiency in the application of IT systems such as SUN systems/ SAP or Oracle Financials will be an added advantage

Eligibility for applications:

Following the decision of the 41^st Meeting of the Council of Ministers, only applicants from  the Republic of South Sudan are eligible to apply for the above position.

Terms and Conditions of Service:

The above position is tenable for a contract of five (5) years renewable once .

Fringe Benefits:

The established posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover.

Education Qualifications:

All candidates applying must have qualifications that are recognized by the relevant national accreditation body in the Republic of South Sudan. This condition is applicable for locally and internationally attained qualifications.

All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of the Republic of South Sudan.

Relevant Working Experience:

Internship, training and apprenticeship will not be considered as relevant work experience.

Equal Opportunity:

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.