23 Aug 2021

Assistant Data Officer (AD0) x17 at THPS

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Job Description


Job Title: Assistant Data Officer (AD0 17 position)

Direct Reports to : Medical Officer In charge and Indirectly to Zonal SI Officer

Location : Health Facilities, Country wide

Purpose and Scope of Job:

To implement high-standard computer and paper-based HIV Testing (HTS) Services, care and treatment (CTC) and TB data and record management in accordance to Facility, District, Regional, Government and PEPFAR guidance

Duties and responsibilities:

  • Primarily responsible for transcription of patient visit information to paper-based pre-ART, ART registers, and TB register.
  • Review relevant clinic records and perform paper-based data quality checks on CTC 2 cards, ART registers, Pharmacy and TB registers.
  • Ensure proper filling client files
  • At computerized sites, conduct data entry for the CTC 2 database from CTC2 cards, PITC registers and HEI cards.
  • Update all patient’s laboratory results on CTC2 database (CD4, Viral Load etc.)
  • Perform data quality assurance checks for the electronic data
  • Update all clients visits in the CTC2 database on daily basis and update in the CTC3 macro as frequent as required by the program.
  • Perform daily back up of CTC2 database into external hard drive
  • Conduct data triangulation between CTC2 database, ANC and TB units (TB-HIV and ANC positive clients)
  • Produce/Compile Prepare Quarterly reports for care and treatment, Mother child cohort report, HTS reports and TB reports.
  • Produce TB defaulters, missed appointment /LTF reports on monthly basis and update final status of clients.
  • Collaborate with site personnel, personnel at other health facilities and community-based organization in tracing patients who miss visits or are lost to follow-up.
  • Assist facility, R/CHMT in all data-related requests and reporting.
  • Ensure weekly data are entered into patchy excel to facilitate weekly performance review.
  • Enter performance of each sub granted staff in the database on monthly basis.
  • Participate in all Ql meeting in the facility.
  • Facilitate accurate and timely data collection and submission at your facility on weekly, monthly and quarterly basis with minimal or no support from THPS staff.
  • Communicate closely with District, Regional and Headquarters THPS staff to ensure smooth uninterrupted availability of HIV interventions in your facility

Qualifications & Experience

  • At least Form six level.
  • Certificate from Health Record Management training Institute
  • Must have verifiable knowledge on computer (Ms Word, Excel, and MS Access)
  • Nursing, counselling, and/or records keeping skills will be an added advantage
  • Familiarity with the health system and hospital medical records.
  • Capable of independently implementing the duties described above.
  • Fluent in Kiswahili and English
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Method of Application

Interested applicants should send an email [email protected] attaching their application cover letter one page maximum and CV four pages maximum by September 3rd 2021 with a position title as a subject line, for example: ‘Assistant Data Officer ”. Only short-listed applicants will be contacted. Please do not attach any certificates when submitting online.

THPS is an equal opportunity employer; women, people living with HIV/AIDS and people living with disability are encouraged to apply.







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