The Office Automation Specialist at AFROIL Investment Group is a key role focused on optimizing office processes through the implementation and maintenance of technology solutions. This position plays a critical role in enhancing efficiency and effectiveness in the use of software tools, with a specific focus on office automation applications

Responsibilities

• Identify opportunities for office process automation and recommend suitable software solutions.

• Implement and maintain automation tools, ensuring they align with organizational goals.

• Integrate and customize software applications such as Microsoft Office, SAP ERP, HR system, PetroCard, and Tally to streamline business operations.

• Collaborate with the ICT team to ensure seamless integration with other systems.

• Provide training to end-users on office automation tools and best practices.

• Offer ongoing support to address user inquiries, troubleshoot issues, and optimize system usage.

• Implement and manage folder-sharing management systems, using AD services and/or other tools, to enhance collaboration and information sharing.

• Ensure the security and accessibility of electronic documents

• Analyze existing workflows and propose improvements through the use of automation.

• Work with various departments to understand their unique needs and implement tailored solutions.

• Continuously assess the user experience of office automation tools and implement improvements.

• Stay informed about industry trends to recommend innovative solutions.

• Collaborate with the ICT Manager and other team members to align office automation strategies with overall ICT goals.

• Facilitate effective communication and collaboration among team members through technology solutions.

• Ensure that office automation solutions comply with data protection and security policies.

• Collaborate with the ICT team to implement security measures and protocols.

Qualifications

• Bachelor’s degree in Information Technology, Computer Science, or a related field.

• Proven experience in implementing and supporting office automation solutions.

• Familiarity with Active Directory, Microsoft Office Suite, SAP ERP, Tally, and other relevant office tools.

• Strong analytical and problem-solving skills.

• Excellent communication and interpersonal abilities