9 Apr 2021

Temporary Project Operation Assistant at EGPAF

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Job Description


Sometimes in life there is that moment when it’s possible to make a change for the better. This is one of those moments.”

-Elizabeth Glaser

The Elizabeth Glaser Pediatric AIDS Foundation is a global leader in the fight against pediatric HIV and AIDS, working in 19 countries and supporting close to 6,000 sites around the world to prevent the transmission of HIV to children, and to facilitate access to services for those already infected. Today, because of the highly successful work of the Foundation and its partners, pediatric AIDS has been virtually eliminated in the United States. With a growing global staff of over 1,000—nine of 10 who work in the field—the Foundation’s global mission is to implement prevention, care, and treatment; further advance innovative research and to execute strategic and targeted global advocacy activities to bring dramatic change to the lives of millions of women, children, and families worldwide.

Position Details

Job title:              Temporary Project Operation Assistant.

Reporting to:       Finance and Administration Coordinator.

Job grade:            Grade 3

Location:             Arusha.

Roles Summary

Project Operations Assistant will work as part of Arusha project teams to ensure timely support of project activities implementation at Kilimanjaro region. He/she is responsible to provide support in the various aspects of project operations and working closely with Kilimanjaro based operations and project activity holders.

He/she will provide back up to other operations staff when needed and as advised by the supervisor.

Essential Duties and Responsibilities

Office management

  • Responsible for a day to day running for the office business including supervision on cleanness and security and health protocols
  • Responsible to supervise reception desks for visitors and customers, incoming and outgoing phone, letters and office document (invoice, profoma, LPO etc.)
  • Running errands to vendors and other stake holders for office business
  • Receiving invoices from vendors for timely payment.

Commodities and inventory management

  • Facilitate project commodities management in the assigned councils and ensure they are fully accounted for.
  • Managing stocks, ensuring stock taking and preparing a monthly stock taking reports.
  • Ensure commodities and program tools received from Country office are dispatched to respective councils/Sites immediately.
  • Ensuring all inventory have EGPAF have tags for branding.

Meeting and Activities facilitation

  • Provide logistical facilitation to acquire training/workshop venues and other necessary training supplies.
  • Ensure payments of all training participants and fully accountability of the payments either done through M-pesa or any other mechanism.
  • Work with procurement personnel to ensure all providers/vendors for services like external caterers, venue, stationary etc. are well coordinated and deliver the services timely.
  • Facilitate and coordinate the travels of all external training and workshop participants in coordination of activity holders.
  • Ensure timely submission of accurate and complete support documentation to Arusha Project Office Finance for all EGPAF facilitated workshops or trainings.
  • Ensure correct participants’ per diem calculation, payment supported by copies of Identity cards and verification of recipients’ phone numbers.

Other duties

  • Managing compliance and risk management at the project office.
  • Enhancing customer engagement and relationship management.

Any other relevant duties as assigned by the Finance and Administration Coordinator

Required Qualification.

  • At least degree holder in business administration, finance, accounting, project management.

 Knowledge, Skills & Abilities

  • Strong attention to details
  • High numeracy, sound technical skills and analytical approach to work
  • Good time management skills
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Method of Application

EGPAF is an equal opportunities employer and the position is open to all. Qualified candidates should submit a CV, cover letter and relevant certificates all in one document explaining how the experience detailed in the CV will contribute to the requirements of the position and references to EGPAF.

Submissions to be sent to:

Senior Human Resource Manager,

Elizabeth Glaser Pediatric Aids Foundation

P.O. BOX 1628,

395 Ursino Park, Mwai Kibaki Road, Morocco.

Dar es Salaam, Tanzania.

All application should come via this Link: Closing date: April 12th 2021

Only shortlisted candidates will be contacted.






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