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28 Sep 2023

Tanzania Empowered Adolescents (TEA) Project Officer at World Vision

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Job Description


With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

MAJOR RESPONSIBILITIES

Activity

Technical support and Strategic engagement (25%)

Ensure Leadership in technical implementation of key project activities.
Develop a detailed annual project plan to monitor and track project progress to meet budgetary objectives and adjusts project constraints in consultation with project management team and in line with project document.
Facilitate technical assistance to Area Programmes to implement the project activities for achieving maximum impact in the implementation of the project.
Identify, and manage project risks in a timely manner in consultation with AP implementors and escalate to Project Manager and WV Africa contact for US Program for those requiring Management and donor’s attention.
Work closely with Cluster managers and technical specialists to integrate the project interventions into other Technical Program to enhance scale up and sustainability.
Ensure all key project models are implemented and documented with high fidelity and quality
Ensure participation of project stakeholders in related Project monitoring meetings

End Results

Established and maintained meaningful partnerships, collaborations and networks in support of the project.
Project Activities are implemented as per timelines in Annual work Plan and high standards.
Project activities are within the approved budget limit
Adequate human resource planning, capacity building, and collaboration throughout the project implementation
Low audit risks or minimum audit queries and / or findings whenever an audit is done
Activity and output targets achieved on timely manner and with acceptable variance (less than 10%).

Activity

Project Management, Monitoring and Evaluation (25%)

Establish and maintain high quality and timely project reporting, and communications in alignment to the specific donor requirements, WVUS and WVT standards.
In collaboration with M&E and project coordinator ensure that the project results, and targets are monitored and adjusted as necessary as well as an annual work plans developed, which reflect the objectives of the project. (gathering, reporting and analyzing performance data for impact and sustainability of project implementation in each region.)
Ensure proper operational opening/launch and closing of the project as well as dissemination of monitoring and evaluation of programmatic progress. Disseminate project follow- up reports to guide timely action.
Work closely with the Project M&E and Project Manager to develop and maintain program monitoring and evaluation tracking tools to ensure all project indicators report clear linkage of activities to intended outputs and outcomes and that the level of change is clearly tracked.
Coordinate the Project M&E and AP Managers to ensure that donor reports (both financial and narrative) are generated and sent out to WVUS and local stakeholders in time. Prior review from National Office (NO) must be done.
Document and disseminate project best practices, lessons learnt and success stories internally and externally.
Support all monitoring, evaluation and research tasks and deliverables for the project and ensure that all required reports and documentation for the project’s internal management systems are produced according to WVUS and donor’s requirements.

End Results

Reach is well captured and updated as per the project indicators and data base system.
Project monitoring team has approved Annual work plan (AWP), M&E plan, among other relevant tools for implementation.
Project best practices, lessons learnt and success stories are documented and uploaded in Horizon and WV Central Repository, and shared with WVUS and other stakeholders.
All key project documents and information are uploaded in Horizon

Activity

Project reporting (10%)

Lead and facilitate preparation of project narrative and financial reports in accordance with donor designated formats as required. Ensure that draft reports disseminated for review and feedback by senior management team, relevant technical advisors prior to submitting the final report to WVUS.
Submit timely accurate and quality reports that meet donor requirements (timely preparation and submission of monthly, quarterly, semi-annual and annual progress reports on the status of project implementation).
Lead preparation of project specific information sheets, human impact stories, short video clips and photographs for public engagement. Provide relevant communications information as necessary for dissemination to donors, WVUS and media.
Share lessons learned with local partners, WVT leadership, staff and donors from field reports to enhance local planning and implementation and suggest modifications that might be necessary at the local level based on evidence and lessons learnt.

End Results

Donor reports submitted to NO review 10 days before the deadlines for submission to Donor or Support Office.
Queries on donor reports responded timely.
Monthly Management Report (MMR) is shared to Project Manager

Activity

Team Performance (10%)

Ensure a high-performance management culture, open trustworthy relationships and integrity to enhance program officer’s smooth relations and accountability.
Provide supervision and support to project coordinator
Provide and give technical assistance to facilitators engaged in program.
Promote and ensure zero tolerance to fraud and corruption

End Results

Training plan for staff is in place and tracked on implementation
Project staff are linked with respective Technical leads for technical capacity enhancement while implementing the project.
Performance management are well aligned with project requirement

Activity

Financial & non-finance resource Management (10%)

Ensure that the Project budget is managed within approved spending levels and ensure accurate and timely financial reports to donors and World Vision.
In working with financial team ensure project expenses are reasonable, allocated as per assigned budget, prudent and spent in accordance with donor rules and regulations to ensure low risk audits
Manage program assets, materials and financial resources to ensure Stewardship and accountability in the project.

End Results

Meet the burn-rate standards for the Donor and World Vision – Green – 90% – 100%.

Activity

Networking, visibility and donor recognition (10%)

Ensures the program interventions and the donor are recognized by the government, partners and communities
Develop and support effective linkages and collaborate with Key structures to include Government structures, Community Based Organizations, other implementing partners and NGOs.
Represent WVT and Participate in networking meetings/workshops/conferences with GoT and other stakeholders at the district, regional and national level
Facilitate documentation and sharing of processes, challenges, good practices and lessons learnt among partners.
In collaboration with Faith & Development Manager and Senior Grants and Operation manager, ensure WVUS and donor queries and requests are effectively, timely and effective way.

End Results

Share the best practice of the project to partners
Share Project impact story in quarterly, semi-annual and annual reports

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

Required Professional Experience

At least three years of programme management experience
Facilitation skills in training or facilitating staff and community level empowerment approaches.
Experience in design, monitoring and evaluation (DM&E)
Experience in coordinating faith initiatives in programming
Spiritual maturity; clear articulation of personal faith in Christ about how their faith informs their life and work. Able to stand above denominational diversities.

Required Education, training, license, registration, and certification

Bachelor degree in Sociology, Gender, Community Development, Development Studies and related studies with at least 2 years experience

Preferred Knowledge and Qualifications

Excellent communication skills; Ability to communicate with internal and external stakeholders,
Excellent coordination and planning skills
Report writing skills: Ability to write complex reports
Demonstrate high levels of integrity
Strong analytical and problem-solving skills
Excellent team player with minimum supervision
Significant experience of working with government officials, multiple partners, community groups and communities.
Ability to maintain effective working relationships with all levels of staff
Good planning and Excellent organizational skills, ability to determine priorities and attention to detail a must
Work in a multisectoral/ multicultural team- patience, cultural sensitivity and application of contextual understanding in day to day work
High-level of knowledge and practice with Word, Excel, Outlook, etc. required
Ability to work with tight deadlines for information needs

Travel and/or Work Environment Requirement

The position requires ability and willingness to travel domestically up to 30 % of the time
Ability to work in a multicultural context as a flexible and respectful team player
Willingness to travel to the field as and when needed

Physical Requirements

To be based in Babati Cluster Office

Language Requirements

Excellent written and spoken English essential

KEY WORKING RELATIONSHIPS

Contact (within WV or outside WV)

Senior Grants & Operations Manager

Reason for contact

Direct Reporting

Frequency of contact

Daily

Contact (within WV or outside WV)

Faith & Development Manager

Reason for contact

Technical consultation in implementation of the project and matrix reporting.

Frequency of contact

Daily

Contact (within WV or outside WV)

Cluster Managers

Reason for contact

Field Office administrative support and oversight

Frequency of contact

Weekly

Contact (within WV or outside WV)

AP Managers

Reason for contact

Oversight of the program at the AP level

Support engagement with key project partner at AP level

Frequency of contact

Weekly

Contact (within WV or outside WV)

Program Finance and Administration officer (PFAO)

Reason for contact

Financial plan at the AP level

Keeping books of accounts and providing financial reports

Frequency of contact

Daily

Contact (within WV or outside WV)

Sponsorship Facilitator

Reason for contact

Organizing and facilitate project activities as planned

Coordinate meetings with external facilitators on project progress

Frequency of contact

Daily

Contact (within WV or outside WV)

Cluster DME

Reason for contact

Guidance for baseline and evaluation for the project

Ensure data collection, compilation, analysis

Frequency of contact

Monthly

DECISION MAKING

Project Officer makes decision on project management in consultation with the direct supervisor.
Project Officer is guided by authority levels matrix on key approval levels and is guided by WVT policies and guidelines.

CORE COMPETENCIES

☒ Be Safe and Resilient

☒ Deliver Results

☒ Build Relationships

☐ Be Accountable

☐ Learn and Develop

☐ Improve and Innovate

☒ Partner and Collaborate

☐ Embrace Change

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Method of Application

Submit your CV and Application on Company Website : Click Here

Closing Date : 10th October, 2023.




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