11 Jun 2024

Senior Project Associate at International Organization for Migration

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Job Description

Position Information
VN IOM/DOM/036/2024
Position Title Senior Project Associate – 1 Position
Position Grade G-6
Duty Station Dar es Salaam, Tanzania United Republic Of
Duration One Year Fixed-Term Contract with possibility of extension
Position Number Job Family To be created
Organizational Unit
Is this a Regional, HQ, MAC,
PAC, Liaison Office, or a
Country Office based position?
Position rated on
Reports directly to Programme Unit
Country Office
05th June 2024
Programme Coordinator
Overall Supervised by Chief of Mission
 Organizational Context and Scope
Under the overall supervision of the Chief of Mission in Dar es Salaam and the direct supervision of the Programme Coordinator in Dar es Salaam, the Senior Project Associate  will play a pivotal role in the execution of a project by enhancing protection of VoTs in Tanzania through the provision of comprehensive services.
The position will be instrumental in fostering seamless communication with government entities and key stakeholders and Implementing Partners, contributing to  the alignment and advancement of project objectives.
Responsibilities and Accountabilities
1. Assist in the planning, coordination, implementation, and monitoring of project activities.
2. Compile, summarize, analyze, and present information/data on specific project topics, highlighting noteworthy issues for the consideration of appropriate parties.
3. Monitor budget implementation and propose adjustments as necessary.
4. Act as focal point for administrative coordination of project implementation, involving extensive liaison with diverse organizational units and external parties to initiate requests, obtain necessary clearances, follow-up on administrative actions, etc.
5. Draft status reports: identify shortfalls in delivery, bring them to the attention of the supervisor and suggest corrective measures.
6. Draft correspondence on project issues; prepare and update reports, briefing notes, graphics, statistical tables, and other forms of documentation.
7. Organize meetings, workshops, and training sessions; prepare training materials and participate in the delivery of capacity building workshops.
8. Respond to complex information requests and inquiries; set up and maintain files/records.
9. Participate in meetings and conferences; maintain effective liaison and coordination with local authorities, partners, United Nation agencies, intergovernmental and non-governmental organizations, donors, and other stakeholders relevant to the project.
10. Monitor the work of implementing partners and report any non-compliance to the supervisor.
11. Assist to oversee the monitoring evaluation and learning (MERL) of the project, including tracking that project targets are being met through the use of pre-defined indicators; assist in ensuring results-based monitoring and reporting. In doing so, oversee the design and implementation of the project’s MERL to develop key performance indicators, targets, tools.
12. Support in coordinating the external evaluation processes, including drafting evaluation ToR and participating in the selection of consultancy firms for project evaluations.
13. Provides guidance/training and assists in coordinating and monitoring work of other staff in the unit; may supervise other staff as assigned.
14. Perform other related duties as assigned
Required Qualifications and Experience
• School diploma with six years of relevant experience; OR
Bachelor’s degree in Political or Social Sciences, International Relations, Development Studies, Migration Studies, Human Rights, Law, or related fields from an accredited academic institution with four years of relevant professional experience.
• Experience in liaising with governmental authorities, national/international institutions, United Nations agencies and non-governmental organizations;
• Experience in working with migrants, refugees, internally displaced persons, victims of trafficking and other vulnerable groups,
• Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
• Ability to manage schedules, maintain documentation, and prioritize tasks efficiently.
• Familiarity with project management software and office productivity tools.
• Skills in collecting, collating, storing, analyzing, and reporting data are crucial.
• Advanced written and verbal communication skills to draft clear documents and engage with stakeholders.
• Demonstrated leadership to plan, execute, and oversee project activities and mentor team members.
• The critical thinking and ability to work well under pressure.
• Ability to work with diverse teams, including UN partners and government officials.
For all applicants, fluency in English & Kiswahili is required (oral and written).
Working knowledge of French and/or Spanish is an advantage.
  The incumbent is expected to demonstrate the following values and competencies:
VALUES – All IOM staff members must abide by and demonstrate these five values:
Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Courage: Demonstrates willingness to take a stand on issues of importance.
Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
CORE COMPETENCIES – Behavioural indicators – Level 2
Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
The UN system in Tanzania provides a work environment that reflects the values of gender equality, teamwork, diversity, integrity, a healthy balance of work and life and equal opportunities for all, including persons with disability.
Female candidates and qualified persons with disabilities are encouraged to apply for UN vacancies and are protected from discrimination during all stages of employment.
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training, or other fee). IOM does not request any information related to bank accounts.
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Method of Application

Interested candidates should fill in the PH form, submit CV’s and cover letter indicating Vacancy Number with 3 professional references and contacts to email address:  [email protected] 

The vacancy is open for both internal and External candidates Tanzanian national only.
Only e-mail applications will be considered.
Posting period: From 10th June 2024 – 23rd June 2024
PH Form

PH Form (MS Word)

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