29 Sep 2021

Senior Finance Manager at NELICO

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Job Description


New Light Children Center.

NELICO is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in Health, Education, Nutrition, Environment, Economic Development, Civil Society, Gender, Youth, Research and Technology – creating a unique mix of capabilities to address today’s interrelated development challenges.

NELICO is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

NELICO fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself

This job posting summarizes the main duties of the jobs. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

ACHIEVE Project

Adolescents and Children HIV Incidence Reduction, Empowerment, and Virus Elimination (ACHIEVE) is a five-year global effort to reach and sustain HIV epidemic control among pregnant and breastfeeding women, adolescents, infants, and children. The project is funded by the U.S. Agency for International Development (USAID) and implemented by a Pact led consortium of top global HIV/AIDS partners, including Jhpiego, Palladium, No Means No Worldwide, and WI– HER. These core partners are supported by a network of global and local strategic resource partners. ACHIEVE focuses on priority PEPFAR countries across Africa and the Caribbean. The ACHIEVE consortium works with USAID Missions, national governments, and existing response partners to identify gaps in HIV prevention and treatment programming among target populations. Using best practices and expertise along with innovations, the project is addressing critical gaps to meet country-specific epidemic control goals.

ACHIEVE is a USAID’s flagship initiative to address the needs of children, young people, and breast-feeding women affected by HIV. This includes supporting local organizations in serving these populations and ultimately building their capability to receive direct U.S. government funding for programs at scale. The project leverages the full strength of its consortia and related private and public sector stakeholders to support countries attain and sustain HIV epidemic control.

In Tanzania, starting in October 2021, ACHIEVE expects to receive funding from USAID to support the Government of Tanzania (Got) to achieve its aim of controlling the HIV epidemic,

with a particular focus on programs targeting orphans and vulnerable children (OVC) and adolescent girls and young women, through the DREAMS (Determined, Resilient, Empowered, AIDS-free, Mentored and Safe) program, in 54 councils across 15 regions in Tanzania. Additionally ACHIEVE Tanzania aim to strengthen local organizations and the national- and community- level social welfare systems, structures, and workforce to support and sustain OVC to access HIV-inclusive services that support their health and well-being.

ACHIEVE Tanzania program has three Strategic Objectives:

To strengthen the capacity of the national and community-level social welfare workforce, systems, and structures to ensure quality services for OVC, at-risk AGYW, and people living with HIV (PLHIV).
To build capacity of local organizations to manage and implement USAID/PEPFAR awards as prime implementing ACHIEVE Tanzania Project will support the transition of prime funding and implementation to capable local partners to meet the PEPFAR goal of 70% of funding to local partners.
To deliver high quality OVC services and DREAMS interventions for AGYW 9-14
Percentage of HIV-positive OVC (required) and caregivers (optional) on ART, active or graduated, who are served by an OVC comprehensive program who are virally suppressed (<1000 copies/ml) (OVC_VLS)
Percent of OVC households which sustain or increase their economic well-being, as measured by the Family and Child Asset Assessment
Number of female participants in WORTH Yetu groups designed to increase access

We have Vacancies for the following positions.

Senior Finance Manager (1 Position).

Job Title: Senior Finance Manager Reporting to: Chief Executive Director Line Manager: Project Accountants

Working under the overall direction Senior Project Manager and under strict monitoring by the NELICO Executive Director and in coordination and collaboration with project technical staff, the Senior Finance Manager is to plan, design and co-ordinate the implementation of sound accounting and financial management and control systems and procedures for all operational areas and to facilitate the maintenance of accurate and up to date financial and accounting records for effective and smooth running of all ACHIEVE implementation and decision-making under changing environmental circumstances.

Specific Responsibilities and Duties:
Primary duties and responsibilities (20% of role)
Ensure the monthly review of consolidated organizational budget performance against the individual annual project budgets; forecasting expenses and tracking the ongoing commitments against the approved cash
Advice the NELICO Head of finance department and The Senior Manager on issues, trends, and changes in the financial operating performance and operational delivery; proactively communicating issues that are anticipated before they
Assist in implementing yearly objectives and measurable metrics for finance department performance both for individual team members and the unit overall in service delivery to other units within ACHIEVE PROJECT in Tanzania and
Support the long-term budgetary planning and costs management in alignment with ACHIEVE PROJECT’s strategic and project plans, especially to improve the organizational development, increasing Finance’s contributions to effectiveness and efficiency of theorganization by leveraging technology and accurate
Assist the Executive Director to ensure the ACHIEVE PROJECT’s SMT are working to the approved budgets for programs and delivery through collaborative working
Work collaboratively across all departments, field offices and headquarters
Perform any other tasks assigned by the supervisor.

Management Accounting Activities (20% of role)
Assist with the review of guidelines and collation of information for budget and monthly forecast
Produce timely and accurate monthly period-end reports and schedules for review with Pact Tanzania as
Maintain financial records for each project or service in QuickBooks in a manner that facilitates timely and accurate management reports at month
Support maintaining compliance with internal financial and accounting policies, administrative procedures and local statutory

Financial accounting and reporting (20% of role)
Oversee Code and post Payment Vouchers and General Journals to the accounting system in advance of month end
Prepare timely monthly bank reconciliation statements in QuickBooks in all
Assist with the review and maintenance of the integrity of the computerized accounting system and QuickBooks.
Assist with the maintenance of accurate financial records that are appropriate and give the required confidence to internal and external
Support the NELICO’s Head of Finance Department in ensuring all statutory requirements of the organization are met and tax remittance to the Tanzania Revenue Authority (TRA) is done in a timely manner including filing returns to all statutory bodies and following them to
Assist the NELICO’s Head of Finance Department in the preparation of information forthe annual
Assist with the documentation and maintenance of complete and accurate supporting information for all financial transactions and 100% upload of scanned copies with proper
Maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash and ensure monthly reconciliation and follow up is made; communicating regarding any irrecoverable debt in a timely manner and seeking appropriate authorization for write
Ensure that employees’ payroll and financial information is secure and stored in compliance with current legislation and on a monthly basis
Support the NELICO’s Head of Finance Department in providing clear and timely responses to queries from NELICO’s Finance
Ensure all compliance practices are implemented based on up-to-date regulations

Budgets, Cash Flow Management and Controls (10% of role)
Manage the annual budget process, providing guidance and support to key program personnel and other team members where needed
Maintain internal control and safeguards for receipt of revenue, costs and program budgets and actual expenses
Develop documentation of procedures and recommendations for process improvements
Monitor investment portfolio as appropriate and bank balance positions during the course of the year
Interface with outside audit firms, banks, TRA,
Manage organizational cash flow forecasting exercise on monthly basis

Debtor’s management (10% of role)
Generate monthly advances list from QuickBooks and follow up on outstanding advances with the respective
Send out payment reminders for remaining cash (emails, letters) to staff and follow up with telephone calls and documented communication as

Payroll preparation and administration (10% of role)
Ensure that the payroll Journal is posted to QuickBooks in a timely and accuratemanner via the payroll function from QuickBooks.
Lead on the processing and submission of statutory returns on time and P09 and P10 returns are

Legal, security and risk management (5% of role)
Assist the NELICO’s Head of Finance Department to conduct spot checks, regular and ad-hoc, in the field offices to testthe financial
Coordinate with the auditors to complete required statutory
Conduct spot checks in the main and field offices to ensure internal controls
Identify and assess financial risks facing ACHIEVE PROJECT in Tanzania and raise it with SMT as

Staff Management (5% of role)
Ensure all project accountants have clear job descriptions, work plans and continuousreview and support as
Provide input into the strategic objectives of the finance team and how they can achieve their
Assist with and complete ad hoc tasks as requested
Commensurate with the post, as advised by Director of Administration and

Qualifications, Knowledge, and Skills:
Required Education: Master’s degree in Finance or Business Management, Accounting Or; Bachelor’s degree in accounting or finance with 5 years of relevant experience on the same
Required Certification: CPA (T) certification completed (CPA and /or ACCA)
Required Work Experience: Minimum 5 years’ progressive experience in accounting and
Required Supervisory Experience: Minimum 5 years’ supervision of a team of atleast 5 people
Must be able to adapt to a continually evolving environment; demonstrating both the autonomy and collaboration skills needed to advance ACHIEVE PROJECT’s purpose and the leadership to inspire confidence of all internal and external stakeholders
Excellent knowledge and experience with Quick
Working knowledge of tax laws and
Strong financial analysis
Strong communication skills, both written and verbal in
Strong organizational and stress management
Ability to plan and manage a complex

Remarks

NELICO is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.

NELICO has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the NELICO, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. NELICO also adheres to strict child safeguarding Policy. All selected candidates will be expected to adhere to these standards and principles and will therefore undergo rigorous reference and background checks. Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.

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Method of Application

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Closing Date : 4th October, 2021.






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