27 Nov 2023

Senior Finance Manager at International Rescue Committee

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Job Description


Requisition ID: req46873

Job Title: Senior Finance Manager

Sector: Finance

Employment Category: Fixed Term

Employment Type: Full-Time

Open to Expatriates: Not Applicable

Location: Dar es Salaam, Tanzania

Work Arrangement:

Job Description

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert Einstein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

For over half a century, Tanzania has been a country of asylum, hosting one of the largest refugee populations in Africa. Currently, the country hosts approximately 287,903 Burundian and Congolese refugees, many of whom arrived in 2015 as the crisis in Burundi increased. To date, refugees continue to co-exist with the host communities in Kigoma region expressing multiple reasons and needs. Within this context, IRC provides protection and basic assistance in the areas of Safety (comprises of Protection and Rule of Law, Women Protection and Empowerment, and Child Protection), Health (mental health and psychosocial support services and reproductive health), and Education.

Job Overview:

The Senior Finance Manager is responsible for leading all financial matters in accounting, internal audits, compliance, and risk management.

Their responsibility is to guarantee adherence to established policies, procedures, laws, and regulations, and ensure that the country program aligns with IRC Policies and procedures. They will also ensure that the daily operations of activities in the country are carried out with minimal risks.

Major Responsibilities

Internal controls

Review all policies and procedures to ensure are in compliance with IRC and funding sources.
Ensure operation costs are allocated based on timesheets and Cost Allocation Policy.
Monitor all financial activities and keep DDF of all situations which have the potential of a negative impact on internal controls of financial performance.
Regularly verify and update the authorized signatory list and bank information forms, ensuring that hard copies are maintained in records.
Conduct field audits for IRC field offices, gathering and interpreting data to identify inadequate controls, fraud, or non-compliance with management policies, and prepare comprehensive reports on the findings.
Conduct detailed examinations and assessments of financial and information systems, suggesting controls to guarantee system reliability and data integrity. Additionally, ascertain the extent of additional investigation needed, if necessary
May provide suggestions for improving the operations and financial standing of the IRC.
Grants Management

Ensure the compliance of the Donors’ requirements during monthly reviews of the budget and financial reports.
Support the grants audits and ensure timely engagement & reporting.
Ensure the Tanzania CP follows the Cost Allocation Policy in the Grants operations.
Ensure the Donor Receivables are collected timely.
Controllership

Prepare all internal financial reports monthly and upon request of management.
Ensure balance sheet reconciliations are completed timely and appropriate action is taken on matters arising on a monthly basis.
Ensure the Tanzania CP maintains all non-USD-denominated balances at a minimum to minimize foreign exchange exposure monthly.
Ensure adequate liquidity for the Country Programme operations.
Compliance

Examine financial records, information storage systems, and internal controls to ensure there are no indications of mismanagement, unnecessary waste of resources, or fraud.
Ensure controls established are strictly adhered to and in line with the guiding objectives of IRC and donors.
Ensure the TRA submissions are done on time to avoid penalties.
Coordinate the Statutory Annual audits and any other audits, assessments, and other spot checks
Treasury management

Manage Cash/Bank account activities, and balances to ensure the smooth operation of programme activities.
Monitor the systems, procedures, and reporting essential for maintaining accurate and up-to-date forecasts of cash requirements to meet future expenditures, including commitments that bind the IRC to future spending.
Risk Management

Ensure controls are properly implemented and operationally effective to mitigate risks.
Staff Performance Management, Learning & Development

Hire, supervise, and build the capacity of team members in relevant technical and management competencies.
Coach, train, supervise and mentor direct-report staff, including communicating clear expectations, setting annual performance objectives, providing regular and timely positive and constructive performance feedback, and providing documented semi-annual performance reviews.
Approve and manage time, attendance and leave requests to ensure adequate departmental coverage; ensure monthly, accurate timesheet submission and carry out probationary reviews.
Hold high-quality meetings with each direct report on a regular and predictable basis, minimally on a monthly basis.
Provide a measurable development plan including on-the-job learning with the aim of strengthening technical capacity, exchanging knowledge within the team, and providing guidance on career paths.
As required, identify staff performance issues and work with Human Resources to document and address these in accordance with the National Staff Employment Policies.
Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care.
Key Working Relationships:

· Position Reports to: Deputy Director Finance

· Position directly supervises: Finance Managers, Finance Officer

· Other Internal and/or external contacts: Deputy Director Finance, Finance Team, and Grants Team.

Qualifications

University degree in Business Administration, Finance; International Development or a related field or equivalent work experience.
5+ years of progressive work experience, preferably with an INGO.
Strong Microsoft Office skills and experience with organizational information and financial systems. Prior knowledge of the INTEGRA system is a plus.
Ability to read, analyse, and interpret financial data, understand and technical procedures.
Ability to write reports and procedure manuals. Ability to effectively present information and respond to questions from managers, employees, and coordinators.
Demonstrated Skills and Competencies:

Proven track record to work as a team member in a cross-cultural environment.
Excellent verbal and written communication skills.
Ability to prioritize and manage time effectively.
Language: English and Swahili.

Working Environment: Security level yellow – The situation in most of the country is calm. Some parts of Kigoma region experience insecurity-highway banditry. The position works primarily in an office setting but will regularly be required to travel to field locations and occasionally to overseas events.

Professional Standards: The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Commitment to Diversity and Inclusivity: IRC is committed to building a diverse organization and a climate of inclusivity. We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

IRC is an Equal Opportunity Employer: IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

Warning! Please be warned of various scams, being circulated via e-mails, from Internet websites, and via regular mail or fax, falsely being issued by or associated with the IRC. Beware that The IRC does not charge a fee at any stage of its recruitment process (application, interview meeting, processing, training, or any other fee). IRC does not request any information related to bank accounts. If asked for any payment, please contact [email protected]

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Closing Date : 15th December, 2023.







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