8 Jun 2021

Resources Management Officer at IOM

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Job Description


Context:

Under the overall supervision of the Chief of Mission (CoM) in Tanzania and direct supervision
of the Country Office’s Resource Management Officer (RMO), and, in collaboration with relevant
units at the Head Office in Dar es Salaam, the successful candidate will be responsible and
accountable for coordinating the budgetary, financial, human resources and administrative
functions of IOM Kasulu Sub-Office.
Core Functions / Responsibilities:
1. Assist in monitoring and overseeing the financial management for all activities in Sub Office

Kasulu including the oversight of financial expenditures and accountability; undertake financial
analysis of respective projects in Kasulu.
2. Maintain appropriate internal controls in the sub-office to safeguard the Organization’s assets,
control cash, and prevent fraud. Strengthen internal controls by documenting and streamlining
approval processes including control of accounts and control of cash management. Propose
necessary amendments in processes to the Head of Sub-Office and to the Country Office RMO.
3. Assist RMO, in managing the human resources function and make recommendations on
recruitment, retention, promotion, and separation of local staff.
4. Act as payroll administrator for the Country Office, inspect payroll and synchronize updates
on monthly bases in coordination with HR staff, ensuring that salaries are correctly posted and
allocated to projects consistent with IOM’s projectization criteria.
5. Interpret and apply IOM’s Human Resources and Financial policies, rules and regulations, as
well as standards and techniques taking into account the Mission’s activities; and ensure that
local administrative procedures are in place and followed and are in accordance with these
practices.
6. As HR Agent follow up with staff on Staff Evaluation System (SES) to complete cycles on
time. Maintain data related to SES and create, change, and correct information in Organizational
Module (OM) as needed.
7. Prepare donor financial reports in accordance with IOM regulations and established
procedures.
8. Forecast cash flows according to activities in Sub-Office Kasulu and ensure daily control of
funds disbursed; ensure funding is received in accordance with donor agreements.
9. Preparing the annual budget for the Sub-Office Kasulu, in coordination with the relevant
Programme Managers. Monitor budget control and analyze variances between budget(s) and
actual expenditures monthly and assist in the preparation of budgets for new programmes.
10. Inspect payments versus budgets, ensuring that salaries for daily staff are correctly
allocated to projects consistent with IOM’s projectization criteria.
11 . Make recommendations on procedural improvements and assist in training local staff in the
relevant areas of administration and finance.
12. Coordinate administrative and human resources policies and practices in Sub Office Kasulu;
apply HR polices, rules and regulations and make recommendations for resolving difficult or
sensitive cases.
13. Assist in the supervision of the Sub Office Kasulu administrative functions, including
recruitment, personnel administration, and other related activities, in accordance with the
Organization’s policies and procedures.
14. Verify approved budget availability for WBS requested in Purchase Requisition Form(s) of
Sub-Office Kasulu and make sure the Purchase Requisition/Purchase Order is completed and
submitted in a timely manner to finance during the invoice settlement.
15. Liaise with all other internal functional units of the Sub-Office Kasulu as well as banking,
donors and government counterparts and other stakeholders as required in the performance of
the accounting function.
16. Support the Head of Sub-Office (HoSO) to ensure that programmatic activities are being
implemented in a manner that is consistent with donor agreements both from operational and
budgetary perspectives.

17. Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Finance, Accounting, Business Administration, Logistics, Procurement, or a
related field from an accredited academic institution with two years of relevant professional
experience; or
• University degree in the above fields with four years of relevant professional experience.
• Professional certification as chartered accountant (CA) or certified public accountant (CPA),
Chartered Institute of Management Accountants (CIMA), or Association of Chartered Certified
Accountants (ACCA) will be a distinct advantage.
Experience
• Experience in financial management, accounting, and budgeting;
• Experience with internal control assessment, internal audit and or external audit;
• Experience in the usage of office software packages (MS Word, Excel, etc.) and knowledge of
spreadsheet and data analysis.
Skills
• Knowledge of human resources management is an advantage;
• Ability to prepare clear and concise reports, supervise staff and coordinate administrative
activities;
• In depth knowledge of the broad range of migration related subject areas dealt with by the
Organization;
• Knowledge of UN and bilateral donor programming;
• Knowledge of financial rules and regulations;
• Knowledge of International Public Sector Accounting Standards (IPSAS).

Languages

IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in
English and have at least a working knowledge of one additional UN Language (French,
Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English is required (oral and written). Working knowledge of
Kiswahili, French and/or Spanish is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.

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Method of Application

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Closing Date : 15th June, 2021.






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