JOB VACANCY – PURCHASING OFFICER– FULL TIME – 100%

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Title: PURCHASING OFFICER

Direct Reports: SUPPLY CHAIN OFFICER

Location: LIWALE – LINDI

MAIN PURPOSE

Performing the day to day purchasing activities in a particular supply office (coordination or project level) according to MSF protocols and standards in order to ensure an optimal running of the mission/ project.

ACCOUNTABILITIES

Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:
Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics team Leader of all information or modifications to the data i.e. price, address, items available
At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed
Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval
Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made
Assisting in reception control process with the storekeeper
Performing delegated tasks according to his / her activity and as specified in his/her job description.
Purchasing activities in Liwale, Lindi and Mtwara Regions.
Preparation of purchasing documents through UniField server (MSF software).
Make sure all required documentations necessary for purchase are legal.

Minimum Educational Qualification:

Desirable Diploma or Bachelor degree in Supply Chain, Logistics/Procurement or relevant university degree.
Atleast 2 years experience in Supply chain related jobs
Basic knowledge on ERP system and Microsoft office.

Languages:

o Knowledge of both English and Swhili is desired

Competences and main skills:

o Results and quality oriented

o Team work and cooperation

o Behavioural flexibility

o Good stress management

o Service oriented