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10 Mar 2023

Public Health Administrative Management Assistant (Program Assistant) at U.S. Embassy in Tanzania

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Job Description


Under the supervision of the Associate Director for programs, incumbent provides support on a variety of technical and operational issues to assist the assigned branches effectively manage their activities. Job holder helps with the planning, implementing, monitoring, and reporting of branch activities, and report tracking, meeting coordination, and various other responsibilities that support the functioning of the teams. Incumbent is responsible for a full range of programmatic and administrative duties to support branch activities including drafting and editing documents (including developing charts, tables and graphs), maintaining spreadsheets, attending meetings, liaising with implementing partners etc., Job holder supports two or more of the following branches, Care & Treatment (C&T), Strategic Information (SI), Prevention, Science & Surveillance, Lab and Health Systems Strengthening (HSS) Branches. Position manages electronic and hard copy filing systems for the programmatic branches and provides data entry support for program reports, partner information and tracking within the branches. Job holder also gives frequent guidance to the CDC administrative staff.


Program and Project Support 50% The incumbent works with team members to compile technical information or data to assist the branch to meet electronic reporting requirements (incl. SAPR (Semi Annual progress report), APR (Annual Progress Report), ER (Expenditures Report) etc.).

Management Support 30% Participate in the review, annual work plans and financial reports of Implementing Partners (IPs) to ensure technical soundness and responsiveness to Mission strategies and guidelines. Reviews and edits branch documents for correctness, records and tracks documents submitted and/or due for submissions, and follows up with staff and/or implementing partners on the status of required submissions.

Administrative Support 20% Jobholder provides technical input in coordinating the administrative aspects of related strategy development, specifically related to program monitoring. Incumbent actively participates in the coordination of evaluations and provides expert administrative support to various units and teams to ensure that internal goals, standards, and timelines are maintained.

Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.


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Method of Application

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Closing Date : 23rd March, 2023.

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