Public Health Administrative Management Assistant at U.S Embassy Dar Es Salaam
- Company: U.S Embassy Dar Es Salaam
- Location: Tanzania
- State: Dar Es Salaam Jobs
- Job type: Full-Time
- Job category: Healthcare/Medical Jobs in Tanzania
Extramural Budget Execution/Analysis/Management 35%
Provides expert technical advice to implementing partners in the development of long and short term financial strategies and plans to achieve financial goals supporting cooperative agreement objectives. Plans are developed in accordance with approved budgets and to monitor adherence to USG financial standards. Conducts reviews of prospective or new CDC-Tanzania cooperative agreement recipient’s financial systems to determine the adequacy of their accounting systems and internal controls, as well as their institutional capability to implement USG funding agreements.
Assists cooperative agreement partners in understanding CDC budget categories and assists in the review of their budget requests to assure that proposed costs are allowable, allocatable and reasonable.
Provides financial advice and monitors the financial reporting of implementing partners to CDC HQ to ensure timeliness and accuracy of financial reporting.
Monitors and reviews fund spending requests to ensure compliance with the US Payment Management System regulations; Conducts and tracks and reports results of pipeline analyses for assigned partners to Cooperative Agreement Team monthly Provides training and technical assistance to partners to ensure compliance with applicable US Government procurement rules and regulations.
In collaboration with Program Project Officers, set up systems to develop and track budget requests by multiple funding pipelines, multiple external partners, and multiple programmatic activities. Maintains responsibility for filing of financial records in accordance with federal financial management and accounting procedures.
Intramural budget/execution/analysis 50%
The incumbent develops and maintains effective systems for tracking payments and expenditures for all CDC Tanzania operations and programs, including Atlanta-held funds and Post-held funds for PEPFAR, malaria, maternal child health and avian flu programs. Tracks expenditures by funding stream, program, budget allotment, and object class and project code. Monitors the progress of CDC payments to ensure prompt processing and avoid late payments.
The incumbent develops cost estimates and prepares the annual operating budget funding request for the annual PEPFAR Country Operational Plan to OGAC and for individual CDC programs directly to CDC Atlanta.
The incumbent serves as financial liaison with appropriate budget analysts at CDC Atlanta to develop estimates of quarterly budget needs at Post and submit separate quarterly requests for Post funding cables to CDC Atlanta for PEPFAR/GAP, Malaria, GHS, DTRA, ITSO, One time funding for Outbreak and Emerging Diseases like ITF funds, Ebola and Dengue operating budgets.
Enter budget data from Atlanta systems into spread sheets/Pivot table for all CDC-funded activities. Develop and implement systems to track budget obligations for both Post-held and Atlanta-held operating funds. Collaborate with Embassy B&F staff to track monthly obligations for Post-held funds for PEPFAR/GAP, Malaria, GHS, DTRA, ITSO, One time funding for Outbreak and Emerging Diseases like ITF funds, Ebola and Dengue operating budgets. Routinely communicate with budget analysts at CDC Atlanta to track monthly obligations and expenditures for Atlanta-held operating funds.
Analyze obligations against budgeted amounts and prepare monthly reports on the status of funds for each operating budget. Routinely communicate with Embassy B&F and CDC Atlanta to track obligations for CDC funded procurements (construction contracts and large equipment purchases) through RPSO (Over $20 million annually).
Procurement and general administration duties: 15%
Review electronic procurement requests and travel requests for appropriate approvals by the supervisor and CDC Deputy Director before assigning billing data and forwarding to the Embassy for processing. Follow up with vendors, program staff, GSO and B&F on any needed clarifications and for updates on pending payments for travel vouchers, telephone calls, and invoices for vendors, CDC staff, MOHCDGEC staff and other partner staff. Provides advice and assistance regarding appropriate procurement mechanism for CDC program staff (purchase request, petty cash, or VISA card). Completes VISA card purchase request documents for approval by the Deputy Director and CDC Atlanta.
Assist in the development of the CDC Tanzania portion of the annual COP budget, which exceeds $140 million
Qualifications and Evaluations
A minimum of 5 years of progressively responsible experience working in professional accounting, auditing, or a financially-oriented business occupation is required. At least two years of experience working with the US Government or international organization is required.
Bachelor’s degree from an accredited university in finance, accounting, public or business administration, health economics is required.
LANGUAGE: Fluent in English (speaking writing and reading) is required. Fluent in Kiswahili (speaking writing and reading) is required. (this may be tested)
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
All applicants under consideration will be required to pass medical and security certifications.
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Benefits and Other Info
The U.S. Mission in Dar es Salaam offers compensation package that may include health, separation, and other benefits.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
AEFM / USEFM who is a preference-eligible U.S. Veteran*
AEFM / USEFM
FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
Method of ApplicationSubmit your CV and Application on Company Website : Click Here
Closing Date : 30th May, 2021.