14 Sep 2022

Public Engagement Assistant (American Center) (Internal Candidates Only) at U.S. Embassy in Tanzania

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Job Description


Duties

American Center Management: 25%

As head of the American Center (AC), plans, develops and manages the AC in accordance with Mission objectives and priorities.  Oversees all research and reference services and ensures that authoritative information about the U.S. is received by the target audiences.  Devises strategies for cost-effective means of handling information inquiries and optimizing information services, using information and communications technology.  Monitors developments in information and communications technology in the U.S. and Tanzania, evaluates their relevance to the AC program and recommends cost-effective strategies for their use.  Develops and implements a yearly strategic plan for the AC.

 

Provides immediate supervision to one staff member.  Directs and coordinates the AC team’s outreach, reference, programming and program support work.  Prepares annual evaluation reports for AC staff members.  Assesses their professional development needs and requests training when appropriate.  Organizes the recruitment of new personnel when required.  Approves time and attendance and requests for leave.

Ensures that Mission officers and staff are kept well-informed about the services provided by the AC.  Prepares AC contributions to the Public Diplomacy budget submissions.  Advises the Public Affairs Counselor on strategies for managing resources to assure maximum cost-effectiveness and productivity.  Reports on special AC programs and problems; ensures that adequate AC records and statistics are maintained for Post managers and State Department officers.

 

Outreach/Public Programs: 25%

 

Promotes awareness of U.S. policies and positions in contemporary affairs through a variety of innovative outreach programs.

 

Oversees the design of proactive electronic dissemination of Information profiles for select, upper-level contacts, e.g. parliamentarians, government officials, academics, senior civil servants, other policy makers, the media and researchers.

 

Consults with AC staff and Mission officers and staff in developing these information dissemination profiles.  Reviews information resources at regular intervals and oversees the distribution of information to recipients.

 

Oversees the design of promotional materials to serve the AC network and develops marketing strategies highlighting AC products, programs and services.  Monitors and assesses advances in information technologies in order to electronically transmit AC products where feasible.

 

Develops library and information science programs to showcase American information trends and products.  Works closely with other members of the Mission to enhance programs.

 

YALI Program: 20%

 

Point of contact for the YALI Mandela Washington Fellowship. Responsible for conducting outreach program, recruiting, interviewing, and arranging fellows’ travel. Fellows travel to Dar Es Salaam for pre-fellowship program and need assistance in booking their visa interviews and arranging their local travel before departing for the U.S. Also responsible for arranging debrief session in Dar Es Salaam upon fellows return.

 

Research/Reference: 10%

 

Provides guidance in the use of AC materials for public users.

 

Utilizes a wide range of print and electronic resources including, but not limited to, the Internet, and U.S. Government sources. Provides reference service to the broader public by responding to queries accurately and in a timely manner.

 

Collection Development: 10%

 

Oversees and manages the entire annual collection development cycle to ensure that the AC has the best and most appropriate resources, both print and electronic, for meeting the information needs of top-level contacts and Mission officers and staff, in support Mission Program plan objective and U.S. policy.  Selects and procures materials for presentation to contacts.

 

Prepares an annual AC budget for approval by the Public Affairs Counselor.  Prioritizes purchases for all collections within this budget.  Regularly reviews and discusses the selection of materials with AC staff to ensure that the best possible resources are purchased.

 

Special Projects: 10%

 

Undertakes special projects in the area of English Teaching, Book Discussions, and Speakers Bureau.  In the English Teaching arena, must deal with Kiswahili translations, English teaching workshops, etc., with a budget of approximately $245,000.  With the Book Discussion program, must help identify books for discussion, choose participants, order books, and organize the discussions themselves.  For the speakers Bureau, must solicit participation in the bureau from Embassy employees, publicize the bureau and organize speaking engagements; must gather appropriate background materials for the speaker to use in preparing his/her remarks.

 

Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

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Method of Application

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Closing Date : 20th September , 2022.







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