Public Engagement Assistant (Alumni Coordinator) at U.S. Embassy
- Company: U.S. Embassy
- Location: Tanzania
- State: Dar Es Salaam Jobs
- Job type: Full-Time
- Job category: Administrative/Secretarial Jobs in Tanzania
I. Alumni Projects and Initiatives (40% of time)
Directs initiatives for sustained engagement with EV and EOL alumni in support of Mission goals. Recommends grants and public-private partnerships to amplify U.S. government (USG) investments through alumni engagement. Pursues opportunities for alumni program funding from Department of State (DOS) and
private-sector entities; creates and maintains partnerships with local and international non-governmental organizations (NGOs) to support alumni activities and further public-private partnerships that meet Mission goals for outreach to priority audiences. Works with the EOL Specialist and the EV Specialist to organize pre-departure orientations and briefings for
exchange participants that emphasize future alumni engagement; participates in debriefs with participants at the conclusion of exchange programs. Facilitates and supports the creation of countrywide networks of alumni from all EV and EOL activities and exchanges; plans and implements innovative activities to maintain substantive
contact with those alumni. Organizes in-person and virtual activities and forums for EV and EOL alumni and supports their future programs and funding applications.
Encourages greater participation by alumni in sharing their U.S. experiences and giving back to their communities.
II. Strategic Planning, Analysis, and Evaluation (30% of time) Designs and actively plans at least one year in advance a strategic plan for alumni outreach and activities. Under the supervision of the EOL Specialist or PAO designee and in consultation with the EV Specialist and other Public Diplomacy (PD) staff and the DOS Bureau of Educational and Cultural Affairs’ (ECA) Alumni Affairs Office, is responsible for promoting greater contact with and cooperation among alumni of USG exchange programs. Integrates USG alumni engagement into all Mission programming. Identifies the EV and EOL communities in which exchanges have the greatest impact on Mission goals, using demographic statistics, public opinion polling, and analysis of communication and language abilities, and advises the EOL Specialist or PAO designee and other PD staff. Scope of planning includes DOS alumni programs; separate, Mission-specific alumni initiatives; and strategies to identify and create Tanzanian partnerships for joint sponsorship and activities. Many of these programs require at least one year of lead time to conceive the project, identify partners, develop Notices of Funding Opportunity (NOFOs) to solicit proposals from potential partner organizations and grant proposals to obtain funding, and select and prepare candidates prior to implementation. Assesses previous activities to fine-tune projections for planned initiatives; identifies project objectives, assessment methods, and outcomes. Designs marketing strategies to promote alumni activities. Reviews and makes recommendations on grant and cooperative agreement proposals for alumni programs submitted by Tanzanian alumni and U.S. entities.
III. Administrative Functions (20% of time) Budgeting and Financial Resources: Prepares and monitors the annual and individual project budgets for alumni initiatives. Contributes to the overall PD annual budget submission in consultation with the EOL Specialist or PAO designee and the Resource Coordination unit.
Fundraising: Works with the PAO or PAO designee and other PD staff on PAO-led fundraising for countrywide EV and EOL exchange alumni programs.
General: Maintains required office records and files and ensures that EV and EOL exchange alumni activities are recorded in PD Tools and contact databases. Drafts office correspondence in English and Swahili, including cables, event proposals, and evaluation reports. Provides interpretation and translation between English and Swahili when required.
IV. Intra- and Interagency Coordination (10% of time) Develops strong working contacts with Mission offices and agencies to include alumni of all Mission exchanges targeting priority EV and EOL exchanges. Identifies and recruits Mission experts to participate in EOL and EV alumni engagement activities and initiatives. Advises and collaborates with the Strategic Content Coordination (SCC) team to repurpose EOL and EV sector alumni content for use with other Mission priority audiences. Develops and organizes opportunities for Mission officers to engage with alumni networks on priority issues, in coordination with PD colleagues. Collaborates with PD colleagues on virtual activities and to support community engagement, multigenerational alumni enrichment, and mentoring activities with like-minded groups of exchange alumni.
Note: This position description in no way states or implies that these are the only duties to be performed by the incumbent. The incumbent will be required to perform other duties as assigned by the agency.
Qualifications and Evaluations
EXPERIENCE: Three years of experience in project management, marketing, public relations, communication, or education is required.
A university degree in Political Science, Communications, Marketing, Public Relations, Intercultural/Multicultural Studies, or local equivalent is required.
LANGUAGE: Level 4 (Fluent) Speaking/Reading/Writing English is required. Level 4 (Fluent) Speaking/Reading/Writing Swahili is required. (This may be tested).
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Diversity Equality and Inclusion Statement
The US Mission to Dar es Salaam, Tanzania values a workforce of different backgrounds, cultures, and viewpoints. We strive to create a welcoming environment for all and we invite applicants from diverse backgrounds to apply.
All applicants under consideration will be required to pass medical and security certifications.
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Benefits and Other Info
The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.
For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
HIRING PREFERENCE ORDER:
1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
2. AEFM / USEFM
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
Method of ApplicationSubmit your CV and Application on Company Website : Click Here
Closing Date : 20th May, 2023.
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