JOB ADVERTS 

Thamini Uhai, formerly World Lung foundation, is a Tanzanian non-governmental organization that has partnered with the Government of the United Republic of Tanzania since 2008 to reduce maternal and early neonatal mortality and strengthen health systems in underserved rural areas. From 2008 to 2019, Thamini Uhai worked with Bloomberg Philanthropies to expand quality Emergency Obstetric and Newborn Care services and, in collaboration with the Ministry of Health and Local Government Authorities, piloted and scaled birth companionship as a core element of respectful maternity care across 27 health facilities in Kigoma, Katavi, Geita, and Mwanza Regions.

Partnership Program for Maternal and Newborn Health Improvement in Tanzania

Thamini Uhai has received funding for implementation of Partnership Program for Comprehensive and Integrated Maternal and Newborn Health Improvement (Mjamzito na Mtoto Salama) in Tanzania. This is a five-year program implemented in 3 regions of Tanzania Mainland. The initiative is jointly supported by Bloomberg Philanthropies and the Gates Foundation and will be implemented in two phases from September 2025 to June 2027 and from July 2027 to June 2030 in Geita, Katavi and Kigoma regions. The program will contribute to accelerating 2030 SDG targets through improving maternal and newborn health outcomes in Tanzania by strengthening the delivery of quality and respectful Emergency Obstetric and Newborn Care (EmONC)- including the postpartum hemorrhage (PPH), antenatal care, and comprehensive newborn care, with a particular emphasis on scaling up care for small and sick newborns.

The initiative will also provide strategic technical support to the Ministry of Health in reviewing technical guidelines and associated learning resources. In this regard, Thamini Uhai wishes to recruit the following positions:

Program and Finance Assistant (Two Positions)

DEPARTMENT:  Finance and Operations

REPORTS TO:  Regional Program Coordinator (with dotted lines to the Finance Manager)

ASSIGNMENT TYPE:  Full-time

LOCATION:  Geita and Katavi

CONTRACT LENGTH: One year (with possibility of extension)

POSITION SUMMARY:

Under the supervision of the Regional Program Coordinator, the Program and Finance Assistant supports both programmatic and financial functions of the program by ensuring efficient project implementation, accurate financial management, compliance with donor requirements, and proper documentation.

1. Main Duties and responsibilities

1. Program Support · Assist in planning, coordination, and implementation of program activities and interventions · Coordinate field activities, including community outreach and stakeholder engagement

• Support communication with partners, beneficiaries, and local authorities · Support preparation of work plans, budgets, and activity schedules.
• Coordinate logistics for trainings, workshops, and field activities.
• Support monitoring and evaluation activities, including data collection and reporting.
• Support in preparation of program narrative reports for donors and management.
• Ensure proper documentation and filing of all program records.

2. Financial Management Support

• Assist in preparation and monitoring of Regional office program budget. · Coordinate payments, including staff advances, vendor payments, and reimbursements.
• Maintain proper financial documentation and filing systems.
• Maintain Regional Office Petty Cash.
• Ensure compliance with organizational financial policies and donor regulations.

3. Administrative Support

• Maintain organized filing systems (both physical and electronic).
• Monitor and schedule routine and as needed maintenance and repair services for major equipment items
• Prepare meeting minutes and follow up on action points.
• Manage front desk
• Maintain Regional Office asset registers and inventory records.
• Maintain a just-in-time style consumable inventory register/ trackers to ensure adequate and appropriate consumable inventory and utility levels
• Ensure Regional office is equipped with the necessary supplies, materials, equipment and other resources needed for a functioning office.
• Coordinate travel arrangements and logistics for staff and program activities. · Schedule and assign drivers for meetings, site visits, and other program travel · Assist in procurement processes in line with organizational policies.
• Provide support to receiving deliveries of supplies and materials by confirming goods receipt against invoice or contract specifications
• Establish and maintain the key and access management system to safeguard office spaces and assets.
• Assist in preparation of purchase requests.

Required Qualifications

• Bachelor’s degree in accounting, Finance, Business Administration, Project Management, or related field.
• At least 2–3 years of relevant experience, preferably in an NGO environment.
• Basic knowledge of accounting principles and financial reporting.
• Experience in donor-funded projects is an added advantage.
• Excellent written and oral communication skills in English and Kiswahili Languages
• Good Microsoft Computer knowledge. (Excel, Word and Power Point)