Duties and Responsibilities

i. Provide technical guidance and advice on estates management issues.
ii. Assist in planning, organizing, and controlling estates maintenance activities.
iii. Develop and implement the overall strategy for estates management, ensuring it aligns
with institutional goals.
iv. Develop and review policies and procedures related to estates management, ensuring
they are effective and compliant with regulations.
v. Assist in coordinating maintenance and rehabilitation of physical infrastructure and
assets.
vi. Assist in the preparation and implementation of preventive and corrective maintenance
schedules, including building modifications and alterations.
vii. Participate in preparing sketches and plans for minor alterations.
viii. Prepare programmes for the general improvement of landscaping.
ix. Assist in the administration of University assets, and ensure proper allocation and
utilization of facilities and equipment.
x. Prepare and compile budget estimates for capital development.
xi. Negotiate contracts with vendors and service providers.
xii. Prepare and submit technical reports, and assist in preparing projects’ progress
reports.
xiii. Supervise and guide junior staff, as well as coordinate with other departments and
external contractors.
xiv. Monitor and evaluate the performance of staff and contractors, providing feedback and
coaching.
xv. Overseeing management of major projects.
xvi. Ensure that all aspects of estates management are conducted to the highest standards
of quality and efficiency, conform to design specifications and applicable requirements.
xvii. Coordinate with external construction firms and manage contracts and represent
the University’s estates management interests to external stakeholders, including
government agencies, consultants, and the public.
xviii. Performing other related duties as may be assigned by the Director of Estates
Management or other senior University officials.

Knowledge, Skills and Abilities

i. Basic working knowledge in estates or facilities management
ii. Good organization, time management, prioritizing and the ability to handle a complex,
varied workload.
iii. Oral and written communication and influencing skills
iv. Analytical and problem-solving skills
v. Decision-making skills
vi. The ability to lead and manage teams and projects
vii. Attention to detail
viii. Commercial awareness
ix. Customer service skills

Desired Educational Qualifications

Possession of a Bachelor’s and Master’s Degree in Estates Management, Property and
Facilities Management, Real Estate Management, Building Engineering, Building Survey,
Land Management and Valuation or equivalent qualifications from a recognized Institution,
with at least twelve (12) years working experience in a related position