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13 Sep 2023

Office Assistant at GH Foundation

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Job Description


EMPLOYMENT OPPORTUNITIES

ORGANIZATIONAL BACKGROUND:

GH Foundation is a youth-led non-governmental organization dedicated to promote community health in combating Non Communicable Diseases (NCDs) and championing gender equality. The Foundation has tirelessly extended vital financial assistance to cover medical costs for hundreds of marginalized individuals afflicted by Non Communicable Diseases, while advocating prevention at earliest stage, through targeted health education, accessible screenings, and other preventative interventions.

Founded in 2021, GH Foundation has made significant strides in creating positive and sustainable change in the lives of individuals and communities on healthcare, gender equality and social inclusion. Through innovative initiatives and strategic partnerships, we aim to build a healthier and inclusive society where everyone can thrive irrespective of gender or socio-economic constraints.

GH Foundation seeks to recruit self-motivated, results driven, dynamic, suitably qualified, competent and dedicated Tanzanian to fill vacant positions as mentioned hereunder:

Job Title: Office Assistant

Work Location: Head Office, Kinondoni Dar Es Salaam 

Department: HR & Administration  

Reports To: Administrative Assistant 

Duration: 30 hours per week

 

Job Overview: 

Office Assistant will be responsible for ensuring the smooth and efficient operation of office premises by providing administrative and clerical support. His/Her duties encompass a wide range of tasks, including maintaining cleanliness, restocking supplies and assisting with basic administrative functions. S/He will play a crucial role in maintaining a clean, organized, and efficient work environment within GH Foundation office premises.

Responsibilities

  • Keep the office premises clean and organized, including common areas, meeting rooms, restrooms, and kitchen spaces.
  • Set up meeting rooms before scheduled meetings, ensuring that chairs, tables, presentation equipment, and other required materials are arranged appropriately.
  • Assist the administrative team with tasks such as photocopying, filing, and data entry.
  • Address minor maintenance issues within the office premises, such as changing light bulbs, fixing minor plumbing problems, and ensuring that equipment is in working order.
  • Maintain awareness of security protocols, including monitoring access to the office and reporting any suspicious activities to the appropriate authorities.
  • Act as a point of contact during emergency situations, such as fires or medical emergencies, by assisting in the evacuation process and providing support as required.
  • Collaborate with other support staff to ensure seamless operations, including receptionists, security personnel, and maintenance staff.

 

Requirements and skills

  • Be a female candidate of 20 to 35 years old.
  • Form four/six leaver with secretarial studies or equivalent.
  • Basic understanding of office operations and administrative tasks.
  • Physical ability to perform tasks such as lifting and moving supplies.
  • Knowledge of basic maintenance tasks.
  • Strong organizational skills and attention to detail.
  • Effective communication and interpersonal skills.
  • Ability to work independently with minimal supervision.
  • Previous experience in a similar role, preferably in an office or organizational setting.
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Method of Application

Interested candidates who meet the aforementioned criteria should send their application in a single PDF document includes cover letter, resume and three referees to [email protected] Indicate clearly the position applied for in the subject line.

Application Deadline: 18th of September 2023 at 1700HRS. Only shortlisted candidates will be contacted. Please be cautious that, GH Foundation do not request monetary payments from applicants at any stage of the recruitment. Therefore it will not be responsible for any loss of money which may result from engaging in any fraudulent recruitment activity.







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