Key Accountabilities

• • Professionally serving all customers and visitors at the reception
  • All visitors are signed in and have clear id
  • Handle inquiries and route messages appropriately.
  • Create and maintain a positive, enthusiastic & supportive working environment
  • Arrange meeting rooms and necessary equipment.
  • Create a culture of continuous improvement & service to both internal & external customers
  • Monitor inventory of office supplies and reorder when needed
  • Liaise between executives, regional managers, depot managers and warehouse staff
  • Ensure cleanliness, safety, and proper functioning of office spaces.
  • Support in Processing invoices, tracking office-related expenses.
  • Ensure office practices align with company policies and legal regulations.
  • Arrange, Coordinate and schedule of training courses presented to depots
  • Book travel and accommodations for staff or guests.

• • Prepare travel itineraries and manage reimbursements.
  • Coordinating and scheduling meetings, conferences, and corporate events.
  • Organizing travel arrangements, including booking flights, accommodations, and transportation.
  • Manage office administration, organize workflow, compose and edit correspondence, take minutes of meetings
  • Monitors various HR projects and performs related administrative/secretarial duties e.g training coordination
  • Make travel arrangements and hotel bookings for various managers and staff
  • Manage office stationery and consumables

Qualifications & Experience

Education:

• Graduate degree qualification.
• HR certification or equivalent.
• o   Experience in front office management.

Experience:

• Experience in front office management.

2 years’ experience in a HR or executive secretarial role.