8 Apr 2022

Office Administrator at Tanzania Medical, Dental and Pharmaceutical

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Job Description


Foreword

Tanzania Medical, Dental and Pharmaceutical Workers Union (TMDPWU) is a registered Trade Union since 2013 and is looking for an Office Administrator who will be in-charge of coordinating Union’s administration system and general workflows.

JOB DESCRIPTION

Job Title: Office Administrator

Reports to: General Secretary of the Union

DUTIES AND RESPONSIBILITIES

  • Responsible for the administrative, operations and financial support of the Union.
  • Launch/lnauguration of new TMDPWU Branches across Tanzania in collaboration with Executive Committee.
  • Working with Executive Committee to recruit and mobilize new members
  • Coordinating schedules, arranging meetings, distributing memos and reports and ensuring that every member is kept current of necessary Union news and information
  • Organize the Unions annual events such as AGMs, Workers’ Day (Mei-Mosi) and other Festivals as required by constitution in collaboration to Executive committee.
  • In consultation to General Secretary, attend and organize internal and external meetings whenever necessary.
  • Occasionally traveling off-site to deliver reports or files to TMDPWU Branches and related offices.
  • To strengthen collaboration of TMDPWU with other Trade Unions.
  • Ensuring the confidentiality and security of files and filing systems.
  • Organizing the workplace so that the workflow is streamlined and monitoring daily activities
  • Establish and maintain relations and communication with stakeholders
  • Overseeing Strategic Plan, Monitoring and Evaluation of the action plan, overseeing daily operations.
  • In consultation to Executive Committee, handling Union’s finances, especially in accounts payable/receivables, and Generating annual workflow finances
  • Ensure Office is well equipped and office assets are aptly used.
  • Ensure all operations are carried out in an appropriate and cost-effective manner
  • Perform any other duty as directed by Executive Committee.

QUALIFICATIONS

  • A Tanzanian with not more than AO years of age.
  • University Degree in Social Sciences, Human Resource Management, Statistics, Economics, Education or equivalent from a recognized University.
  • Applicants attended a training in Labour Laws will have an added advantage.

SKILLS AND EXPERIENCE

  • Proven administrative experience.
  • Superb written and verbal communication skills.
  • Strong time-management skills and multitasking ability.
  • Proficient in Microsoft Office, with aptitude to learn new software and systems.
  • Solid interpersonal skills.
  • Have 3 years of work experience.
  • Possess valid driving license

SALARY

Negotiable

DEADLINE

22 April 2022

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Method of Application

Applicants are advised to send their application letters with two (2) names of referees, CVs, relevant certificates and contacts through [email protected]

Only short listed applicants will be contacted for Interview

Closing Date : 24th April, 2022.







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