7 Jun 2022

IPD Grants Accountant at SOS Children Villages

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Job Description


Job Title : IPD Grants Accountant

Duty station : National Office

Reporting to : Head of Finance

MAJOR RESPONSIBILITIES.

Check the status of payment vouchers submitted to National Office and provide feedback to senders (Projects Officers & Accountants) to ensure timely submission to National Office and quality standards as required by the donor;
Prepare monthly report to the Head of Finance for updates on Financial management of the projects;
Ensure that payments are done according to finance procedures in place and the supporting documentation is complete.
Cross check / make banks reconciliations on a monthly basis for all projects bank accounts.
Work with the program team and update them of any outstanding issue regarding donor compliance which requires a management decision.
Coordinate IPD project reports preparation on SharePoint (voucher lists, vouchers scans uploading, Cash-Flow Forecasts preparation to ensure the donor satisfaction is adhered to, through a timely response to related querries.
Prepare IPD project request for transfers according to the budget approved:
Make a follow up of incoming transfers and ensure the donor has received funds transfers acknowledgements in due time ;
Ensure the projects funds received are changed according to the exchange rate agreed with the bankers ;
Make a follow up of foreign currrency bank accounts to ensure funds received all changed in local currency on time.
Ensure effective communication with the donors, through the Head of Finance, on funds disbursment and provide timely updates whenever required.
Ensure that IPD projects funds transfers are prepared and submitted in due time to ensure a smooth running of projects activities.
Cross check data entered by location Accountants in Navision system and ensure all expenses are booked on appropriate accounting codes ;
Link restricted funds with appropriate reason codes each month and ensure expenses incured are deducted from vendor card of funds received.
Prepare the projects ageing balance monthly and share it with concerned co workers to ensure follow up and clearance on time;
Supporting accountants in projects budgets follow up and a proper booking of expenses.
Ensure projects data entries in navision are done appropriately and matches with related entries on Sharepoint (for BMZ Projects);
Providing trial balances of projects expenses each month and discuss with budgets holders on booking and spending targets ;
Update the financial reports of BMZ projects on a monthly basis : Voucher lists, Cash-flow forecast, vouchers scans uploading, etc and ensure they meet the donor’s requirements
Support Projects Coordinators/Officers in preparation of Quartely reports, to ensure the financial information reported is true.
Support the Projects Officers/Coordinators in budgeting and filling in related forms ;
Fill in funds requests for IPD projects, following up incoming transfers and aknowledging their receipt in due time ;
Support new co workers to be familiar with donor reporting tools on SharePoint for ease of reporting and use of self-service option in Daily assignent.
Ensure a timely photocoping and delivery of IPD Projects proof of payment to donors whenever needed;
Ensure completeness of payment vouchers are submitted abroad and keeping copies at National office.
Support Projects Officers/Coordinators in budgets follow up and ensure any overspending or budgets reallocation above authorised sealing highlighted in the projects agreement is approved by the donnor.
Make follow up of the projects assets for proper booking in Navision system, proper handling and traceability.
In collaboration of the Head of Finance, communicate with the donor on some financial issues encounted for during implementation of projects which include predicted Cash shortage, cash supplus, delays of transfers, etc. for a timely decision making in favour of the project being implemented.
Supporting the projects internal and external audits, monitoring and evaluation processes.

ACADEMIC QUALIFICATION AND EXPERIENCES:

Bachelor’s degree in Finance, Accounting or a related field.
Full CPA (T) or ACCA or its equivalent with three years relevant experience. Must be registered by NBAA as an Approved Accountant.
3+ years in a relevant field (preferably with an NGO).
Ability to set up and maintain financial systems and develop internal control procedures
Good experience managing the quality and content of all financial and accounting data, reporting and coordinating audits for an organization or significant department.
Knowledgeable of best practices in Accounts/ Finance and resources management
Flexible and a self-starter, able to multi-task while also being highly detailed-orientated.
Hands-on experience in computerized accounting applications/software/ MSOffice/Excel/Word/PPT is a must

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Method of Application

Interested candidates for any of the above positions should submit an application letter by email enclosed by only detailed and updated CV with telephone contacts, email address and details of at least 3 referees.The candidate MUST clearly indicate the title of position applied for. Only contacted candidates for the interview will submit copies of academic and professional certificates. This advert can be obtained on our website http://www.sos-childrensvillagestanzania.or.tz.

The National Director SOS Children’s Villages Tanzania. Dar es Salaam, Tanzania [email protected]

Please Note: SOS Children’s Villages Tanzania is an equal opportunity employer and committed to keeping children safe from abuse and harm, therefore candidates applying for this post will be subject to child safeguarding recruitment procedures and checks.

Only short listed candidates will be contacted

The deadline for submitting the application is 19 June 2022.







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