12 Apr 2021

Human Resources Assistant at Embassy Dar Es Salaam

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Job Description


Duties

Strategic Recruitment and Selection 50%

 Manages the local recruitment and onboarding program. This includes developing strategic recruitment best practices and following polices and guidelines to prepare vacancy announcements, qualifying applicants (forwarding only those qualified to supervisors), facilitating testing and interviewing, consulting with the selecting official on candidates, and managing onboarding processes as appropriate. Uses the Department approved Electronic Recruitment Application as the applicant management tool and ensures compliance with its use. Partners with the selecting official to develop a strategic recruitment plan for the vacancy. Advises selecting official on recruitment standards, hiring preferences and ensures compliance regarding EEO, nepotism, and other prohibitions.  Responsible for creating and delivering all communication to applicants.

Overseas Personnel System (OPS):  20%

 

Responsible for processing of all types of personnel actions, including employment, within range increases (WRIs), reassignments, extensions, suspensions, leave without pay, grade retentions, resignations, reduction-in-force (RIF), separations, retirements, and correction actions via OPS for all LE Staff.

 

Conducts orientation/briefing sessions for new employees and informs them of post’s policies. Explains terms and conditions of employment, benefits and allowances.

Training: 10%

 Manages post’s training program for LE Staff as per the allocated budget for each fiscal year on courses administered through Foreign Service Institute (FSI) or other various training institutes. Provides assistance with finding relevant courses, schedules and logistical arrangements for workshop participants.

 

Official Residence Expenses (ORE) Staff service:  10%

Facilitates hiring of ORE staff of Ambassador/Deputy Chief of Mission/Consul General which includes advertising vacant positions, screening of applications, arranging interviews with hiring officials, and coordinating with Regional Security Office (RSO) for security clearances and medical service provider for medical clearances of selected applicants.  Prepares contract/conditions of employment.  Provides guidance and advice to the Front Office in relation to their staff employment.

 

Other Administrative Duties: 10%

Oversees development and maintenance of all HR information resource files including HR subject matter files and Official Personnel Folders (OPFs).  Ensures all OPFs and evaluation folders are properly secured, and that access is limited to authorized personnel. Extracts information from various automated and written files to generate a variety of recurring draft reports and statistical data for the HR section.

Maintains Mission’s staffing pattern, adding/deleting authorized positions, posting all types of action affecting employees in each position, such as new titles, grades, step increases, and due date of WRIs. Makes recommendations in the event that a major staff restructuring is required for a specific section.

*Note:  This standard job position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

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Method of Application

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Closing Date : 29th April, 2021.






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