Human Resource Officer at Eezy Group

Job overview

Job title: Human Resource Officer
Section/Unit: Human Resource
Location: Dar es Salaam

Main responsibilities

Personnel records and HR compliance

• Ensure that every new employee’s personnel file contains all required documents in both hard-copy and electronic formats.
• Ensure that all employment contracts are accompanied by a detailed and signed job description and the Code of Conduct.
• Ensure that all field staff sign the HR Code of Conduct and any job-specific codes applicable to their roles, including recovery agents, valuers and technicians. Update these documents as required.
• Consult Heads of Department (HODs) regarding any revisions to existing job descriptions and ensure that updated, signed copies are kept in the relevant personnel files.
• Manage and safeguard all staff files with the utmost care and confidentiality.

Onboarding, training and staff welfare

• Prepare induction schedules and share them with the relevant individuals in good time to allow adequate preparation.
• Ensure that all employees complete every required onboarding activity.
• Enrol confirmed employees in the medical scheme as soon as they become eligible.
• Follow up with the medical scheme provider to ensure eligible employees receive their medical cards.
• Serve as the main contact person for employees who require outpatient or inpatient hospital assistance.
• Share the approved panel of hospitals with employees.
• Ensure that new employees receive their training letters.
• Complete imprest forms for training allowances and follow up with the Finance Department to ensure that the required facilitation is provided.
• Send a list of expected new employees and their required uniforms and equipment to the Group HR Manager to support advance preparation.
• Prepare attendance lists and post-training reports for all new staff, Elites and participants in any other training conducted. Keep these records in the training file.
• Ensure that every new employee has an induction schedule signed at each stage by the relevant HOD, together with details of the content covered.

Leave management

• Prepare the annual leave calendar by requesting HODs to submit leave schedules for their direct reports.
• Consolidate the submitted schedules to support effective workforce planning.
• Track leave utilisation for all employees.
• Advise HODs about outstanding leave balances for each employee to ensure that staff take their leave, avoid losing unused days and reduce the organisation’s leave liability provision.

Employee exits

• Ensure that all employee exit procedures are completed and the relevant documents are retained in the exit files.
• Confirm that each exit file contains the applicable signed documents, including:
  • Resignation or termination letter
  • Clearance letter
  • Exit interview documentation
  • Final dues tabulation

Health, safety and employee engagement

• Serve as a member of the Health and Safety Committee.
• Plan quarterly committee meetings and take meeting minutes.
• Organise health and safety sensitisation forums.
• Help ensure fire safety and general workplace safety.
• Ensure that fire extinguishers are serviced according to the required standards.
• Ensure that appropriate workplace safety signs and measures are in place, including exit signs, fire assembly point signs and installed CCTV cameras.
• Compile content for the quarterly newsletter and submit it to Group HR for review, approval and distribution.
• Develop a calendar of interdepartmental or subsidiary sporting events and ensure that all required event resources and arrangements are provided.

Recruitment support and additional duties

• Send regret letters to unsuccessful interview candidates.
• Perform any other duties assigned by the immediate supervisor.

Academic and professional requirements

• Bachelor’s degree in Human Resource Management.
• HR certification is an added advantage.
• Two to three years of relevant working experience.

Skills and competencies

• Excellent problem-solving skills.
• Excellent analytical skills.
• Good interpersonal skills.
• Excellent communication skills.
• High level of confidentiality.
• Strong understanding of HR processes and procedures.
• Knowledge of labour laws.

Non-discrimination clause

Eezy Group does not and shall not discriminate based on race, colour, religion or creed, gender, gender expression, age, national origin or ancestry, disability, marital status or sexual orientation in any of its activities or operations.

These activities include, but are not limited to, the hiring and termination of staff, the selection of volunteers and vendors, and the provision of services.

Eezy Group is committed to providing an inclusive and welcoming environment for all staff members, clients, volunteers, subcontractors and vendors.

Consent to the processing of personal data

By applying for this position, applicants consent to Eezy Group processing their personal data as part of the recruitment process. The information may also be retained for possible future opportunities.

Qualified and interested candidates should submit the following:

• Cover letter
• Curriculum vitae (CV)

Send your application to [email protected] by close of business on 15 September 2026.

Shortlisting will be conducted on a rolling basis. Only shortlisted candidates will be contacted for an interview.