Grants Officer (m/f) – Tanzania

Enabel is the Belgian development agency. It implements Belgium’s governmental cooperation. The agency also works for other national and international donors. With its partners in Belgium and abroad, Enabel offers solutions to address pressing global challenges – Climate Change, Urbanisation, Human Mobility, Peace and Security, Economic and Social Inequality – and to promote Global Citizenship. With 2,000 staff, Enabel manages about 170 projects in twenty countries, in Belgium, Africa and the Middle East.

enabel.be

Background

In order to encourage broad ownership of the development results pursued by its interventions and to promote their sustainability, Enabel seeks to establish partnerships with the most legitimate actors in the institutional landscape and when necessary, engages in a capacity development process with them. In this spirit, Enabel is entrusting an increasing proportion of the execution of its portfolio activities to third parties through grants.

In the Enabel framework, a grant is a direct financial contribution by means of a donation/non-commercial payment from the budget of a program/project given to one or more specific beneficiaries to finance implementation of activities and/or the operation or one or more entities that pursue an aim of general interest to help achieve the intervention/project’s results and objectives. In view of the further development of its activities Enabel is currently looking for a Grants Officer.

Context
The Grants Officer will provide particular support to the Enabel Project Managers, staff and beneficiaries in all aspects of Grants Acquisition and Management (GAM) to ensure effective and efficient management of grants administration. (S)he will play a key role in supporting the operational management of interventions while cooperating closely with administrative and financial services and (s)he is committed to Enabel’s values and vision, which reflects a dynamic and engaged image.

The Grants Officer will be accountable to the Project Manager(s) and work closely with the Grants Manager, Specific Sector Thematic Experts, MEL Officers as well as the Contracting and Finance team.

Job Description
Specific results areas:
Pre awarding:

Keep track of grants applications and support the proposal submission process to ensure timely submission of all required materials.
Coordinate the organizational assessments of potential grant beneficiaries from request to final report.
Review new grants agreements and/or amendments, be aware of any new conditions and terms, and share important points with related staff.
Support and advise the partners and Enabel colleagues in drafting the budgets related to the grants according to the legal framework.
Support the contract team with the administrative process related to the awarding of grants.
Support the preparation, planning and follow-up kick-off, review, and monitoring meetings.
Ensure correct filing of original grant agreements and relevant grant documents.

Post awarding & implementation:

Coordinate the periodical reports process (respect of deadlines, contents and layouts, checking of completeness)
Review the narrative reports of grant holders and provide feedback on the level of achievement, need for further information and recommendations for improvement.
Builds the capacity of grantees to ensure effective use of Enabel resources and value for money in close collaboration with the financial controller grants.
Ensure grants files are maintained and up to date.
Collaborate with operations and grants team in the management of grantees.

Monitoring, Evaluation and Learning

Work with the support and guidance of the Monitoring, Evaluation and Learning (MEL) Officers to ensure that all grant holders have effective MEL plans in place;
Provide guidance to grant holder on their MEL plans and the data/ evidence requirements of the programme.
Work with the MEL Officer to review data from across the portfolio of projects and assist in the analysis of programme progress, capturing programme learning and preparing briefing notes.
Carry out monitoring visits to grant holder institutions and assist programme teams with implementation or donor compliance challenges.

Support, Training and Learning

Build positive and trusting relationships with grant holders and other key stakeholders.
Capacity development (training and coaching) of grant holders and Enabel staff
Contribute to the development and strengthening of tools and systems for awarding and managing grants
With other project team members, identify grant holders with specific performance issues that need to be addressed and agree appropriate action to help resolve
Capitalise on the experience acquired in managing grants, support the improvement of the normative and operational framework
Ad-hoc support to the financial controller in any duties related to finance and administration

Candidate Profile
Qualification, Competencies and experience required.

Tanzanian
Master’s degree in Business Administration, Project Management or International Development
Minimum of 5 years of relevant working experience in development programs, support, grants management
Knowledge and experience in project/grants management within either a donor agency, development cooperation sector or a highly recognized private organization is an asset.
Excellent analytical and writing skills to build/ensure strong proposals and bring solutions to encounter issues.
Knowledge of management of grants and donor funds
Experience working for civil society, bilateral or a multilateral agency is an added advantage.
Excellent communication and writing skills.

Personal Attributes

Skilled at solving problems and you adopt a solution- and results-oriented approach.
Exhibit excellent capacity to build good collaboration relationships with partners.
Respect others and is able to build relations on the basis of credibility and expertise.
Highly organised team player, with pro-active and flexible work style
Show engagement, sense of responsibility and integrity.
Flexible and can work in a changing environment.
Collaborative governance mindset (Self responsible, accountable, authentic communication)

Applicants are also required to commit to the vision, mission, and values of Enabel, see for more information: Enabel

We offer you
A fascinating and interesting job in an international environment.
You are based in Kigoma OR Mwanza with frequent missions to Dar es Salaam and the field operations.
Type of contract and duration: Contract for a Specific Period of 24 months
Estimated Start: 01/05/2024.
You are employed by Enabel in the function of “Grants Officer”. A salary package that comprises the monthly gross salary, in accordance with our salary scales (Class 5), and more benefits such as health care insurance, 13th month, holiday allowance and if applicable dependants school fees allowance
Relevant recognized experience for the function will be verified.

Following this recruitment procedure, a shortlist of successful applicants may be constituted which may be sourced in the next three years for similar job openings.

Every person who fulfils the conditions listed in our job advertisements may apply. Enabel is committed to equal opportunities and diversity in its workforce. We do not discriminate on the basis of gender, origin, age, religion, sexual orientation, disability status or any other factor other than competence.