JOB RESPONSIBILITIES

• Responsible for ensuring the implementation of fleet management systems and policies in compliance with MTI and donor requirements.
• Responsible for using Unit 4 ERP system to track and manage expenses in line with budget and ensuring resources are utilized efficiently and with integrity, paying special attention to fuel consumption and liaising with Finance and Operations departments to ensure availability of fuel funds to support field operations.
• Ensure that timely vehicle movement plans are prepared according to MTI and donor policies and procedures to ensure the efficient movement of MTI assets, patients and personnel; share regularly with SMT and relevant MTI staff.
• Maintain Car Movement Tracker conduct field training and utilize tracking data to inform decision making.
• Participate in annual fleet management needs assessment and planning; assist in fleet lifecycle management from procurement to disposal.
• Plan technical vehicle specification and maintenance schedules; monitor drivers to ensure regular inspection of fleet and contracted vehicles and maintenance/repair work in accordance with MTI and donor policies
• Conduct spot checks to physically verify MTI fleet assets and analyze management of assets, review condition reports for the purpose of insurance, sales and purchase.
• Assist in the establishment and management of supply and maintenance contracts for MTI fleet workshops.
• Prepare complete fleet management reports to MTI management for informed decision making
• Develop and implement in liaison with Logistics Procurement manager a training and development plan for fleet staff to improve skills, safety and security and efficient use of transport resources.
• Works closely with security team to ensure that all vehicles are secure when not in use.
• Supervise all Drivers and coordinate all movements of office-related activities.
• Book domestic flights and liaise with other transport agents as required.
• Facilitate (a minimum) monthly Fleet Team Meeting to enable opportunities for team training and development opportunities.
• Ensure direct reports have clear objectives, receive mentorship and participate in capacity building opportunities.
• Conduct performance evaluations and enforce disciplinary procedures as per MTI policy.
• Support safeguarding of program participants and employees through promoting an environment of awareness and upholding the code of conduct provisions of Medical Teams Protection from Sexual Exploitation & Abuse, Child & Vulnerable Adult protection, and harassment-free workplace policies.
• Other duties as assigned.

EDUCATION, LICENSES, & CERTIFICATIONS

• Bachelor’s Degree in Transport and Fleet Management, Logistics or Mechanical Engineering or equivalent is required.
• Motor Vehicle Mechanical Engineering skills,
• Driving Skills with a Valid Driving License.

EXPERIENCE

• 4 years of experience in Logistics or Fleet, including 2 years of supervisory experience.
• Experience working with INGOs is an added advantage.

KNOWLEDGE, SKILLS & ABILITIES

KNOWLEDGE

• In-depth knowledge of fleet management systems, GPS tracking, fleet maintenance and driver training

• Knowledge of budget management

SKILLS

• Skilled at managing fleet and logistics
• Skilled in mentoring and building capacity of direct reports
• Skilled at using Microsoft Word, Excel and Outlook
• A good command of both written and spoken English

ABILITIES

• Highly organized with good quantitative ability
• Ability to maintain detailed records with high accuracy
• Ability to support MTI Calling and adhere to the MTI Code of Conduct

PHYSICAL CONDITIONS

This position requires occasional travel to health facilities located in remote areas with very basic living conditions.

NOTE: The above job description is intended to describe the general nature and level of work being performed by staff assigned to this job. It is not intended to be an exhaustive list of all responsibilities, duties, and skills required of staff in this position. Duties, responsibilities and skills are also subject to change based on the changing needs of the job, department or organization. The job description does not constitute an employment agreement between the employer and employee and is subject to change by Medical Teams International as the requirements of the job change.