Job Title: FINANCE OFFICER

PSI Tanzania

Reporting to: FINANCE MANAGER

Location: DAR ES SALAAM, TANZANIA

Who we are

With over 45 years of experience, working in over 60 countries, Population Services
International (PSI) is the world’s leading non-profit social marketing organization. PSI is
reimagining healthcare, by putting the consumer at the center, and wherever possible –
bringing care to the front door. We are working to fix market failures, shape future health
markets and shift policy and funding to better support consumer empowered healthcare.
There are over 8,000 “PSI’ers” around the world. We are a diverse group of entrepreneurial
development professionals with a wide range of backgrounds and experience. All with unique
skills that we bring to the critically important work that we do.

Your contribution:

Under the supervision of the Finance Manager, and in line with PSI policies, the Finance
Officer will be responsible for:
Communicate with the supervisors of staff with travel advance balances over 30 days to
ensure actions are taken against employees.
Ensure all the paid vouchers and supporting documents are stamped “Paid” as soon as the
payment is processed in QBE.
Ensure scanning all the checks and attaching the same in QBE, not later than 7 days after
the month end.
Ensure timely posting of expenses from sub recipients’ spending.
Ensure approved Mobile transactions expenses are posted on daily basis.
Prepare the monthly petty cash Payment Voucher for posting in QBE; and then prepare
Petty Cash Certificate on monthly basis for approval by CR.
Managing the HQ Petty Cash and ensure complete documentation of related transactions
Ensure the bank accounts have sufficient funds to meet the short-term obligations.
Consistently assess the needs for cash, and prepare the OAR for Finance Manager review
whenever the balance goes down to 300million.
Ensure the external vendors’ invoices are timely paid not more than 24hours after
receiving the documents, in QBE and in CitiDirect and making sure all bounced back
payments are repaid as soon as they occur.
Ensuring ALL vendors’ bank accounts have been preformatted in CitiDirect. No payment
will be made to an external vendor with an account that has not been preformatted.
Ensure proper filing of vendors’ letters that contain official bank details.
Posting of foreign exchange gains/losses from bank transfers, on timely manner.
Posting of fund transfers among our 3 bank accounts not more than 24hours after the
transfer is completed.
Liaise with Compensation and benefit coordinator to confirm the balance in salary
advance account, and preparation of monthly schedule for Salary advances by 5th of every
month.
Preparation of monthly schedule for Travel advances account by 5th of every month.
Payment of staff Travel advances in QBE and Citibank not more than 24hours after
receiving the documents.
Ensuring all taxes are paid before 5th of every month and submission of SDL returns
before 7th of every month.
Payment of fully supported and correctly approved Mobile payment requests.
Ensure the Mobile Money account has sufficient funds, to have constant liquidity.
Ensure all the receipt vouchers for the receipt of staff unspent funds and sales collections,
are properly reviewed, filed, scanned and attached in QBE monthly, not later than 7 days
after month end.
Preparing and maintaining an Asset Register as per set Policies, Procedures and Donor
requirements.
Ensuring that all assets purchased have been updated in the Asset register by reconciling
assets purchases expense lines in QBE with the Asset register, on monthly basis.
Tracking asset movements and ensuring all disposals are approved and well recorded.
Coordinate physical verification of Assets on quarterly basis; and ensure the assets are
properly tagged.

What are we looking for?

Degree in Accounting and Finance or related field
Professional qualification with NBAA (CPA T) is an added advantage
At least 1-2 years of relevant experience
Computer Skills Ms Word, Excel and PowerPoint
Knowledge on QuickBooks accounting system may be added advantage