Job Description

Job Title: Finance Manager

Report to: Director of Finance and Operations

Location: Dar es Salaam, Tanzania

Background:

Breakthrough ACTION Tanzania is a new, three-year (2022-2025) cooperative agreement between the United States Agency for International Development (USAID) and the Johns Hopkins Center for Communication Program (CCP). The social and behavior change (SBC) activity aims to catalyze opportunities for Tanzanians to improve their health status by transforming socio-cultural norms and supporting the adoption of healthier behaviors. The activity will provide technical assistance to the Government of Tanzania (GoT) to improve the policy and implementation framework around SBC activities, and design, implement and monitor specific SBC interventions at the sub-national level as required. Breakthrough ACTION Tanzania will promote integrated SBC approaches to support family planning/reproductive health, maternal, neonatal, and child health (including nutrition), HIV, malaria, TB, risk communication and community engagement (RCCE) and other infectious diseases as needed.

Job Summary:

The Finance Manager will oversee all financial and operational policies and procedures of Breakthrough ACTION Tanzania. This position will support the Director of Finance and Operations. They will ensure completeness, accuracy, timeliness, adequacy and appropriateness of all financial transactions. The Finance Manager will work to prepare monthly bank reconciliation and reporting, prepare payroll, and maintain petty cash. The Finance Manger will prepare all quarterly and annual tax paperwork and is responsible for ensuring effective bi-directional communication between administrative, program and finance staff. They will help support other project partners to ensure financial compliance. Travel within Tanzania may be required.

Responsibilities:

Oversight and development of financial systems and tools

Provide guidance on CCP finance and operational policies and procedures where applicable
Ensure the completeness, accuracy, timeliness, adequacy and appropriateness of all financial transactions and related support i.e. ensure all financial transactions meet audit standards
Immediately inform, guide and request revision to supporting documents that do not meet donor, University or audit requirement (e.g. incomplete or inaccurate forms, missing support, illegible photocopies, missing printed names, signatures, dates, etc.)
Prepare the monthly bank reconciliation and ensure the final financial reports and original supporting transactions are submitted to the CCP imprest team not later than the 15th after the month closes
Prepare monthly payroll ensuring receipt of all timesheets and leave requests from HR, calculating and filing of PAYE, social security remissions and other statutory payroll requirements
Maintain petty cash box securely as per country finance manual including issuing petty cash upon request, following up on receipts, reconciling the petty cash monthly, performing cash counts, monitoring physical cash to QB and immediately addressing discrepancies
Prepare petty cash vouchers and ensure receipts are attached timely
Maintain adequate and appropriate levels of petty cash formally requesting changes as needed via the CCP imprest team in Baltimore
Ensure cash received is kept in the safe and is deposited into the bank within the specified in the country finance manual
Prepare the annual USAID-required report of foreign taxes (VAT report)
Prepare and remit timely all statutory taxes to the Tanzania revenue authority including payroll and other financial items as required
Assist non-finance staff to prepare adequate justifications to support budgets and transactions
Orient travellers on correct and appropriate travel policies and procedures before taking advances
Follow-up weekly on outstanding advances for program activity or travel ensuring adherence to organizational policies and procedures
Maintain and communicate to staff on appropriate allocations for shared office costs based on space and effort
Make field visits as necessary to provide support, verify and document verifications of transactions as required
Accrue for severance in QuickBooks
Follow appropriate protocol for reporting suspected internal controls violations
Staff supervision responsibilities

Manage the work of direct reports and provide supervisory responsibilities
Promote staff development through training, counseling, and performance evaluation of the staff of Breakthrough ACTION Tanzania under your supervision
Ensure that direct reports are implementing duties as assigned
Conduct timely annual performance reviews for direct reports
Manage performance of direct reports timely and in a way that facilitates growth and improvement in accordance with CCP Baltimore HR guidance

Minimum Qualifications:

At least six (6) years’ experience in the financial management of donor-funded programs of similar size
Bachelor’s degrees in Commerce Finance, Finance, Accounting, Business Administration or related field; Master’s degree in related field is an added advantage
Certified Public Accountant (CPA); part qualified or equivalent will also be considered ● Experience managing USAID cooperative agreements. ● Tanzanian national.
Fluent in written and oral English and Kiswahili.

Knowledge, Skills and Abilities:

Knowledge of U.S. Government cost principles, rules and regulations
Working knowledge of the 2 CFR 200/700 is required
Demonstrated experience in supporting program and technical staff to ensure resources are used efficiently and to accurately account for expenditures
Strong organizational skills and the ability to work in a team-oriented environment
At least an intermediate skill level using Microsoft Excel and Word and QuickBooks
Ability to apply mathematical concepts that include but are not limited to algebra, probability, statistics and numerical analysis
Ability to work independently in a high profile, fast-paced and multi tasked environment