12 Apr 2024

Finance Assistant (Intern) at PSI

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Job Description


PSI Tanzania



Creation of Bills for all the supplier invoices in QBE, on time not more than 24hours after
receipt of documents.
Making sure all invoices have EFD receipts attached together with
its copy.
Proactively following up with admin to ensure invoices for all items in account 88000 are
submitted to Finance for billing on a daily basis to avoid pressure during month close.
Preparation of monthly Accounts Payable schedules, for both USD and TZS accounts by 5th
of every month.
Ensure monthly amortization of the Prepaid Expenses are accurate and posted into correct
accounts not later than 27th of every month.
Ensure all the documents for amortization of PPEX are properly and timely filed.
Preparation of monthly schedule for Prepaid Expenses balances.
Ensure all the Journal Entry vouchers are available for review and approval before 27th of
every month before posting into QBE.
Ensure all the Journal Entries vouchers, Payment Vouchers and all documents with
necessary supporting documents, are scanned and uploaded to the SharePoint, not later
than 7 days after month end.
Perform verification of completeness and accuracy of donor billing, for the non-EF
(purchased) inventory, on monthly basis.
Ensuring Mobile Money Reconciliation is performed on a daily basis, following up on failed
& reversed payments and ensure they are repaid soon after reversal.
Preparation of Withholding Taxes schedule and initiation of monthly payment to TRA.
Ensure scanning all the PVs and JVs and attaching the same in QBE, not later than 7 days
after the month end.
Ensuring all taxes are paid before 5th of every month and submission of SDL returns
before 7th of every month.
Timely processing of invoices for approved sales orders; and proper filing of the same.
Preparation and submission of bi-annual WHT tax returns (before 30January and 30 July),
and monthly SDL returns (before 7th).
Preparing the documents of reversed transactions during reconciliation to make sure the
same are paid on daily basis.
Reversal account should have 4A’s in case there are
transactions in that account.
Coordinating cycle stock counts on monthly basis; and perform a reconciliation with stock
records in QBE.
Prepare inventory schedule on monthly basis making sure the stock quantities in the
inventory valuation report reflect the stock count reports.
What are we looking for?

Degree in Accounting, Finance or related field.
Fresh graduate or with 1 year working experience in accounting field
Computer skills – Word and excel
Knowledge of QuickBooks Accounting System is an added advantage

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Method of Application

Application for the position must include: Cover letter illustrating your suitability for the position against the listed requirements. Detailed curriculum vitae showing contact address, email, and day –time mobile phone number (s) and three (3) referees, ONE being your last employer. Application will be considered valid, if sent/received before 1700hrs, Monday, 22nd April, 2024.

Please note that only short –listed candidates meeting the above requirements will be contacted. Send you application to [email protected] in MS Word or PDF file. Indicate the name of position on the subject line of your email.

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

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