Finance and Administration Officer

Lutheran World Relief

The Organization

Lutheran World Relief, which is part of Corus International, has been present in Tanzania since 2009. Corus International is the parent of a family of world-class organizations working to deliver the holistic, lasting solutions needed to end extreme poverty once and for all. We are a global leader in international development, with 150 years of combined experience across our brands. Our nonprofit and for-profit subsidiaries include IMA World Health and its fundraising brand Corus World Health, Lutheran World Relief, CGA Technologies, Ground Up Investing, and Farmers Market Brands. In Tanzania, Corus operates under Lutheran World Relief. Our more than 400 employees around the globe are experts in their fields and dedicated to helping the world’s most vulnerable people break the cycle of poverty and lead healthy lives.

At Corus we believe that good only grows stronger and we reflect that belief in our workplace culture. We value every employee’s specialized area of expertise and nurture professional growth. We promote an engaging and supportive work environment, where employees feel enabled and driven to innovate, learn and collaborate. And because our subsidiaries often function as partners, our employees have the opportunity to work across our enterprise family.

Job Brief

Position Summary:

This position will be an employee of Lutheran World Relief. The Finance and Administration Officer completes financial, accounting, and administrative operations and procedures for the Tanzania program in line with organizational policies and procedures and internationally recognized accounting standards Candidates should have strong experience in the areas of grant management, accounting and audits, as well as be an expert in US Government regulations related and Government of Tanzania regulations governing all aspects of financial and administrative management and oversight of development programs.

Roles and Responsibilities

Financial Management and Accounting:

• Develop annual budgets, activity budgets, and partner budgets for approval by the CD.
• Ensure all project costs are reasonable, allowable and allocable to the project.
• Monitor Country budgets, spending, and communicate issues and make recommendations for action, and attend monthly and quarterly BVA review meetings. quarterly BVA review meetings.
• Ensure all Corus and donor financial management, accounting, travel and other relevant policies and procedures are followed.
• Ensure that issues relating to taxes are addressed and all taxes are paid when due
• Ensure that transactions and reconciliations are properly recorded in in the accounting system
• Prepare timely fund requests and reports to Corus headquarters.
• Manage required internal and external audit procedures, including preparation of terms of reference, assistance to auditors, and implementation of audit recommendations.

Administrative Functions:

• Ensure sub-office leases are up to date.
• Oversee the procurement of goods and services according to LWR policy and donor regulations.
• Verify the quality of goods and services delivered and that vendors are paid according to their contracts.
• Make sure that all property inventories accurately reflect the status of LWR assets at all times.
• Ensure new staff are onboarded and departing employees are offboarded according to LWR standards and local labor laws.
• Maintain personnel files including contractual documents, employee action forms, and performance evaluations.
• Oversee monthly payroll functions.
• Ensure administrative and residence formalities are in order for expatriate project staff.
• Oversee vehicle management (cars and motorcycles), including ensuring proper orientation and supervision of drivers, vehicle logs are accurate, registration and insurance are kept up to date, regular maintenance is carried out, and LWR and rental vehicles are used in the most efficient manner.
• Supervise support to sub-grantees to ensure their administrative functions complies with donor requirements, especially procurement and human resource management.
• Accomplish other duties as assigned by the Country Director and Finance Director

Supervisory
The Finance & Administration Officer does not supervise any staff.

Education & Experience

• Bachelor’s degree in finance, accounting, or a related field; Professional certification (e.g., ACCA, CPA) is added advantage
• A minimum of 5 years’ related experience.
• Experience in office administration and working in an international NGO are both advantages.

Knowledge, Skills and Abilities

• Demonstrated ability to apply generally accepted accounting practices.
• Proficiency in using accounting, Word, Excel, PowerPoint, Outlook, SharePoint, and web browser software.
• Familiarity with accounting software; experience in the effective use and management of Quick Books is a major advantage.
• Ability to be accurate and attentive to detail in project accounting, tracking and monitoring, writing, editing, typing and filing.
• Ability to work effectively both independently and as part of a team.
• Ability to prioritize, organize and carry out multiple tasks efficiently; ability to accept supervision.
• Ability to work with diverse groups of people in multicultural, team-oriented environment.
• Professional proficiency in written and spoken English and Swahili.
• Authorization to work legally in Tanzania