21 Dec 2021

Families and Futures Coalition HR + Administrative Specialist at The Small Things

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Job Description


Key Responsibilities:

This role is primarily responsible for the HR + administrative support needed by the coalition, as well as providing training and coaching on HR + administrative skills to coalition members. Please see www.thesmallthings.org/ffct for more details on the coalition project.

Administrative Support, HR + Operations (40%)

● Oversee registration of the coalition as an independent entity in Tanzania when necessary

● Implement operational systems, processes and policies

● Oversee all aspects of HR function and ensure all personnel files are updated with current employee information, CVs and performance review documentation

● Make sure the staff health insurance is active and up to date

● Supervise the office routine and hygiene

● Work with advocates on organization compliance (visa, case, HR and legal matters)

● Compile weekly Monday minutes

● Manage staff calendar

● Enter staff objectives into excel and share with all the staff

● Operate office equipment and maintain necessary office services

● Appraisal timeline management and distribution of forms

● Assist with hiring and recruitment of staff

● Oversee committees and address

● Assist executive director as needed

Training + Specialist Work (60%)

● Spend 2 days per week travelling to different sites to consult on HR + administrative support

● Spend 1 day per week providing training/consultancy at the hub site to organizations looking for HR or administrative support, as needed

● Work with Capacity Building Coordinator and Coalition Manager to create HR + Administrative toolkits

Required Candidate Qualifications

● HR or administrative background and relevant experience

● Fluent spoken and good written English

● Comfortable using Google Drive and Google Docs/Word and Google Sheets/Excel

● Extensive cross-cultural experience

● Able to handle conflict and mediate between groups with competing needs

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Method of Application

Please send your resume/CV and cover letter to [email protected]. Due to the large number of applications we generally receive, we regret that we are unable to personally respond to every applicant.

Closing Date : 31st  December , 2021.






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