JOB PURPOSE

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests and general office management for the Office of the Group Director Regional Businesses (GDRB) and Managing Director. In addition, he/she will serve as the primary point of contact for senior management teams and external stakeholders on all matters pertaining to the executive office.

KEY RESPONSIBILITIES

Perform general office duties such as visitor and diary management for the Office of the GDRB and Managing Director, ordering supplies, maintaining executive and confidential/ sensitive Function files and records.
Conduct research, compile data, and prepare information/management papers for Office of the GDRB and Managing Director, as assigned.
Prepare and circulate staff communication, team meeting minutes and correspondence letters as assigned and keeping the MD advised of time-sensitive and priority issues, ensuring appropriate follow-up.
Coordinate departmental staff initiatives such as Team Building, Strategy/retreat Sessions, as assigned.
Make travel and accommodation arrangements for GDRB and MD and board members.
Manage the GDRB and MD meeting room, schedules and any relating administrative costs including processing and track expenses, ensuring accurate and timely reimbursement.
Read and analyse incoming correspondence such as memos, submissions, reports and packages to determine their significance and plan their distribution.
Maintaining and organizing confidential files, corporate documents, records, and reports.
Other additional and/or alternative duties as assigned from time to time, including supporting other Executives/Board as needed.
To be considered your application must be received by Friday 28th March 2024.