21 Mar 2022

Deputy Chief of Party Operations (DCOPO) at Tanzania Health Promotion Support (THPS)

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Job Description


Tanzania Health Promotion Support (THPS) is an indigenous NGO established under nongovernmental organization act No 24 of 2002 in 2011. THPS works in partnership with the Ministries of Health (MOH), Ministry of Community Development Gender Elderly and Special Groups; Regional Administration and Local Governments (PORALG), Ministry of Health in Zanzibar and Ministry of Home Affairs (MoHA) with a goal of ensuring accessible high-quality health care services to all Tanzanians; through strengthening of health systems for quality health services. THPS is currently implementing projects in comprehensive HIV/AIDS Prevention, Care, Support and Treatment among general and key populations in Pwani, Shinyanga and Kigoma regions; key & vulnerable populations across 15 district councils across 4 mainland Tanzania regions, HIV and TB prevention among police and prisons officers, staff, prisoners and Health laboratory services strengthening in all mainland regions and Zanzibar.

In response to Notice of Funding Opportunity Request for Application Number

72062122RFA00002, THPS is seeking experienced, young, dynamic and qualified candidates for Chief of Party (COP), Deputy Chief of Party – Programs and Operations (DCOPP, DCOPO) and Monitoring and Evaluation (M&E) Director positions in an anticipated opportunity through USAID/Tanzania to lead implementation of a four years Youth Empowerment and Skills (YES) Activity. This Activity will support the Government of Tanzania (GOT) to increase empowerment, productivity, and community engagement of youth through integrated cross-sectoral activities. The positions will function as the key personnel and will provide overall leadership, management and technical and operations support; and will be responsible for overseeing implementation of the Activity including technical and program management, administration, performance monitoring and will be accountable for results.

In that regard THPS will invite successful candidates for dialogue and potential engagement for the below roles, YES Activity in Tanzania should THPS be awarded the program.

The position is subject to a successful award be granted to THPS.

Deputy Chief of Party Operations (DCOPO)

Reports to: Chief of Party

Position Location: Dar es Salaam, Tanzania

Overall Job Function
The Deputy Chief of Party Operations (DCOPO) will serve as the overall in-charge of finance, procurement, administration, human resource information technology functions.

Key Responsibilities Finance responsibilities:

Prepare the project budget in line with the project proposed activities in the annual work plan of YES Activity
Ensure compliance to the funding protocols as per the funding agreement
Ensure timely addressing all budgetary issues raised by Agreement Officer
Review and update internal control, to make it capable to mitigate financial and operational risks
Prepare and submit timely, the quarterly financial reports and annual final financial report to the funder
Prepare the pine line analysis, and spending forecast to ensure the project is maintaining sufficient cash to fund the approved program activities
Report quarterly to the donor VAT, claimed and paid back to the project by the government
Ensure the annual Schedule of Expenditures of Federal Awards (SEFA) audit is being done each year for the prime recipient, and all sub awardees receiving funding of USD 750,000 or more
Respond and address budgetary restrictions placed by the Agreement Officer timely.

Procurement responsibilities:

Ensure running transparent procurement for the items listed and approved in the budget
Seek funder’s prior approval for all capital expenditure items in the budge, it happened they are restricted.
Ensure competitive procurement process and value for money for all items procured
Put in place strong supply chain systems, that includes, receiving of inventory, recording, storage, issues, and transportation to intended users without leakage
Ensure all funded assets and equipment are labelled, well maintained and used for the program purpose.
Work closely with the program team to ensure the planned activities that requires admin support are served.
Human resources responsibilities:

Put in place open and transparent recruitment process to attract competent skills, and provide equal opportunities for all who fulfil job requirements to participate in the recruitment process(interviews)
Ensure the project is staffed with right candidates to the right positions
Manage staff skills matrix to address project needs and results
Create good working conditions for all project staff, and provide working tools needed and good working atmosphere.
Ensure staff full coverage in all technical areas of the program
Ensure targeted oriented performance appraisal processes in line with measurable achievements.
Information technology responsibilities:

Ensure the project has strong management information systems at both level of software and hardware
Put in place strong security system to protect program data
Develop and put in place the strong communication systems ie internet, Zoom, et

Qualifications and Experience
Master’s degree in accounting, finance or related filed
Certified Public Accountant
At least ten years of experience in accounting and financial management on donor funded- Projects.
Previous work experience in managing and leading USAID-funded programs at senior level capacities
Knowledge of USG cost Principles, USAID rules and regulations;
Demonstrated knowledge and experience in project start-up activities in Tanzania
Knowledge with SAGE Accounting package will be of added advantage
Good interpersonal and people management skills, a team player, demonstrated ability to work effectively and harmoniously with other staff, sub awardees and other stakeholders
Excellent oral and written skills with fluency in Swahili and English.
Must be a citizen of Tanzania

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Method of Application

Interested applicants should send their application cover letter one page maximum and CV four pages maximum to [email protected]  by 23rd March, 2022 with a position tittle as a subject line, for example ‘’Deputy Chief of Party Operations (DCOPO) YES Activity’’. Only shortlisted applicants will be contacted. Please do not attach any certificates when submitting online.

THPS is an equal opportunity employer; youth, women, people living with HIV/AIDS and people living with disability are encouraged to apply.

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