22 Apr 2021

Data Clerk at WHO

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Job Description

Purpose of the SSA:


Tanzania has made tremendous progress in eradication of poliomyelitis and elimination of MNTE and measles. . The last case of Polio was in 1996 and since then no case of wild poliomyelitis or cVDPV has been detected in Tanzania. In 2020, the WHO African region was declared polio free, however more efforts are needed to sustain the gains by continuing with routine immunization and strengthening vaccine preventable diseases surveillance. Therefore, a strong Monitoring and evaluation system with accompanying accountability is indispensable for better guiding the program towards the goals. Data Management is a very crucial component to ensure effective implementation of M&E system.

Scope and Methodology

The incumbent is expected to support the country and zonal surveillance officers in data management, Monitoring and evaluation activities. Under the direct supervision of the WHO IVD team leader Operation Officer, the incumbent’s duties shall be to:

Summary of Assigned Duties:

Assist with data presentation, analysis and interpretation.
Prepare reports and disseminates as required relevant levels
Manage all Disease Surveillance Case-based and Line listed cases (AFP, AFP-CVF, Measles, NNT, YF, CSM), IDSR
Produce timely and disseminate to the ZC and relevant levels weekly/monthly and quarterly EPI feedback
Produce quality analysis/reports from all data generated to enhance decision making at relevant levels
Systematically provide feedback to states and laboratories on data quality as well as timeliness and completeness
To classify cases accordingly using all available parameters (Lab result, DCIF and NPEC decision)
Prepare Alerts for Detailed Case Investigation due for Sixty Days Follow up
Collate and Collaborate with data managers in the Polio/Measles/Rota Virus/PBM Laboratories and State Coordinators/other state staff and Central Level staff to ensure that data is captured and updated
Ensure timely submission of data to the central level
Data harmonization with all levels involved (Lab/WCO/Zone)
Keep records of all PBM/Rota Virus data received
Update databases with results received from Polio/Measles laboratories feedback
Supervise and monitor the activities of State Data Clerks and Zonal Data Assistant
Track and Update Measles outbreak logs by LGAs/State and submit to WCO weekly
Timely submission of my monthly activity reports to central level
Ensure timely submission of data to the Zonal Office
Support/monitor the Zonal Data Assistant and the State Data Clerks to manage data entry, basic analysis and other ad-hoc data Management activities
Establish, maintain and update all data files pertaining to Disease Surveillance, IDSR, LQAs, SIA (Polio and non-Polio SIAs) and Routine Immunization
Ensure IDSR 002 ,003 and Core Indicators are done by States and received at Zonal level then transmitted to WCO
Submission of all Case-based data electronically generated via entry of Case Investigation Forms to WCO every Thursday.

Manage all PBM, Rota Virus and Sentinel Sites data in line with WHO managed Sentinel Sites Standard Procedures
Coordinate, print and distribute EPID and ID Registers for States and send timely to states and the Labs for use
Project Target Population in line with Bureau of Statistics Census for Ward, LGA and State Levels and Share with WCO and States for Data Management
Perform data validation and cleaning on all data set received before sending to various levels
Backup copies of all state data in the zone
Provide feedbacks and feed-forward on all data collated to relevant levels for necessary action and decision making.
Investigation, Active Case Search etc) are downloaded/collated, cleaned, analysed and sent to the relevant levels for action.
Support state on the use of DHIS2 Plat form for RI reporting
Perform any task provided by the Team Lead UHC/IVD.

Monitoring and Evaluation

Ensure Data Kit (ODK) for all data set available
Support EPI Staff in Monitoring and Evaluation of WHO Processes using METT on monthly and quarterly basis
Collate, Clean and Share data from ODK server weekly to States and WCO
Phone configuration, trouble shooting and providing first line support to Staff Members in the field collating data Via

Mobile device.

To classify cases accordingly using all available parameters (Lab result, DCIF and NPEC decision)
Prepare Alerts for Detailed Case Investigation due for Sixty Days Follow up; Collate and update the AFP DB with findings at follow up and as well Submit to relevant levels
Monitor Zero Dose Cases and ensure Zero Dose cases have duly investigated and filled form sent to ODK Server
Follow up with States in the Zone to track and retrieve missing/incomplete data.
Identify incoherent data and notify relevant levels accordingly.
Ensure analysis and transmission of quality data from the state and carry out supportive visit to address gaps.

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Method of Application

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Closing Date : 30th April, 2021.

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