Company Administration Associate

Organization: Silverleaf Academy Ltd
Location: Silverleaf Academy Usa River Campus, Tanzania
Position: Company Administration Associate
Contract type: Full time
Line manager: Director of Schools

About Silverleaf Academy

Silverleaf Academy is a growing chain of affordable private pre-primary and primary schools in Tanzania, serving children aged 2–14. Its mission is to deliver the highest quality learning at the most affordable price point for lower-middle-income families.

The Academy follows the Tanzanian national curriculum and delivers a tech-enabled, inclusive learning experience powered by team teaching, active student engagement, and continuous in-service teacher training.

Silverleaf Academy is committed to developing academic mastery in literacy and numeracy, while also nurturing essential life skills such as critical thinking, collaboration, leadership, and entrepreneurship. These skills help equip students for success in the modern world.

Role overview

Silverleaf Academy is seeking a highly organized, proactive, and mission-driven Company Administration Associate to support the Director of Schools and advance the Academy’s strategic growth objectives.

This role combines high-level administrative management with active involvement in campus expansion initiatives. The Associate will ensure operational excellence within the Director’s office while supporting Silverleaf Academy’s expansion into new regions with precision, professionalism, and integrity.

The position is ideal for a candidate with strong administrative skills, strategic thinking, and the ability to manage multiple priorities in a fast-paced educational environment.

Key responsibilities

Executive support

The Company Administration Associate will provide direct administrative and executive support to the Director of Schools. Responsibilities include:

• Managing the Director of Schools’ calendar, meetings, and communication flow.
• Drafting, reviewing, and responding to official correspondence on behalf of the Director.
• Preparing meeting agendas, recording accurate minutes, and tracking action items for follow-up.
• Supporting confidential administrative and leadership matters with professionalism and discretion.

Administrative management

The role will also involve coordinating key administrative processes across the Academy. Responsibilities include:

• Coordinating leadership meetings, school-wide communications, and key administrative processes.
• Maintaining efficient filing, record-keeping, and reporting systems.
• Supporting policy documentation and ensuring compliance across departments.
• Ensuring timely preparation and submission of internal reports and leadership documentation.

Expansion and growth support

The Associate will actively support Silverleaf Academy’s expansion and growth initiatives. Responsibilities include:

• Identifying, evaluating, and recommending potential school sites for rental or purchase.
• Liaising with agents, legal teams, and external consultants during acquisition and set-up processes.
• Supporting business case development and expansion planning presentations.
• Tracking expansion timelines and ensuring deliverables are met.

Stakeholder engagement

The role requires effective communication and coordination with internal and external stakeholders. Responsibilities include:

• Representing the Director’s office in meetings and external engagements as required.
• Fostering strong working relationships with internal teams and external stakeholders.
• Ensuring timely communication and follow-up in expansion-related interactions.

Process improvement and operational excellence

The Associate will help strengthen systems and improve operational efficiency. Responsibilities include:

• Strengthening administrative systems to improve efficiency and accountability.
• Implementing tools and tracking systems to support the Director’s productivity and expansion initiatives.
• Proactively identifying opportunities to improve workflow and coordination processes.

Key requirements

Applicants should meet the following requirements:

• 2–5+ years of experience in administration, operations, or executive support roles.
• Strong written and spoken English communication skills.
• High digital literacy and proficiency in Google Workspace and Microsoft Office.
• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple priorities and meet deadlines independently.
• Strong interpersonal skills and professional judgment.
• Experience in education or expansion/project coordination is an added advantage.

Key performance indicators

Administration KPIs

The successful candidate will be expected to meet the following administration-related performance indicators:

• 100% accuracy and timeliness in managing the Director’s calendar and communication.
• Meeting agendas and minutes delivered within 24 hours after meetings.
• Timely completion and filing of administrative documentation with zero compliance gaps.
• Email response time within 24 hours.

Expansion KPIs

The successful candidate will also be expected to contribute to Silverleaf Academy’s expansion targets through the following KPIs:

• Identification of at least 5 viable new campus prospects per week.
• Delivery of feasibility reviews within 2 weeks of site identification.
• Successful negotiation and onboarding of at least 3 new expansion sites per year.
• 90%+ stakeholder satisfaction rate in expansion-related interactions and projects.

Silverleaf values

At Silverleaf Academy, values shape how staff teach, lead, and collaborate. All staff are expected to live out these values in daily practice.

Lead the Way

Demonstrate proactive leadership, ownership, and accountability in supporting administrative excellence and expansion growth.

Speak, Listen, and Learn

Foster respectful communication and collaboration across teams and stakeholders.

Ask Why and Why Not

Apply critical thinking to systems and processes, while driving innovation and continuous improvement.

Build for the Future

Contribute to sustainable, long-term growth through careful planning and strategic execution.

Unwavering Mission Focus

Ensure all actions align with Silverleaf Academy’s commitment to delivering high-quality education and meaningful community impact.