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2 Nov 2022

Chauffeur/Administrative Clerk – Internal at U.S. Embassy

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Job Description


60% Chauffeur:  Chauffeur Senior Defense Official/Defense Attaché (SDO/DATT) and office personnel in support of official requirements of the Defense Attaché Office.  Meets official U.S. Defense Attaché Office (USDAO) visitors to Tanzania, arriving and departing official visitors and office personnel between Dar es Salaam and other locations in Tanzania.  Participates in Embassy Motor Pool as required. Responsible for safeguarding passengers by recognizing and avoiding potential criminal, vehicular or other terrorist-type attacks; performs routine security checks, and provides vehicle security advice and area orientation to SDO/DATT, office personnel, and official visitors as required

25% Defense Vehicle Fleet Manager:  Performs preventive maintenance checks and services on 3 DAO vehicles to ensure they are serviceable at any given time. Submits repair requests, maintains repair parts, and schedules vehicles for repairs and servicing. Notifies the Operations Coordinator (OPSCO) or acting OPSCO of needed repair, maintenance, or parts. Maintains the cleanliness of the interior and exterior of DAO vehicles.  Ensures vehicle usage logs are printed and placed in vehicles at the beginning of each month. Ensures the completed vehicle usage logs are collected, accurately completed, and provided to DAO staff. Keeps DAO vehicles fueled for movement at any given time and accounts for vehicle fuel consumption. Operates vehicles and drives for the DAO and visiting VIPs as needed during and after duty hours.

15% Administrative Assistant:  Uses basic computer skills and employs basic principles of English composition and grammar in preparing military and nonmilitary correspondence, diplomatic notes, and other official governmental correspondence in support of DAO requirements as directed. Opens, sorts, routes, and delivers outgoing correspondence, invitations, and messages. Maintains working relationships with Embassy administrative sections, which includes Motor Pool, Financial Management Office, Human Resources, Contracting, Security, Procurement, and General Services. Expedites arriving and departing DAO personnel and official visitors, and assists with customs and immigration processing. Understands all airport procedures and is able to process and coordinate all airport operations for military aircraft. Takes administrative and logistical actions on all U.S. military overflight and landing requests for clearance and knows who to contact to resolve issues with obtaining aircraft and equipment clearances. Assists with airport arrival and departure procedures, ensuring aircraft has necessary requested services (fuel, repair, etc), accurate flight plans, passenger boarding coordination and payment processing for landing services. Creates and maintains a good working relationship with individuals within the Ministry of Foreign Affairs (MFA), the Ministry of Defense (MoD), and other government and non-government agencies utilized to support DAO operations.

Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency

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Closing Date : 25th November, 2022.

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