25 Aug 2022

Chauffeur/Administrative Clerk – Internal at Embassy Dar Es Salaam

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Job Description


Duties

60% Chauffeur:

Drives official government owned vehicles (GOV) within Tanzania in support of DAO mission requirements as directed. Determines the shortest, safest, and most practical route to be used consistent with economic and safety considerations. Observes all traffic regulations, safe driving practices, and maintains the level of professionalism and courtesy expected of a chauffeur of a foreign government representative.

 

25% Administrative Assistance:

 

Uses basic computer skills and employs basic principles of English composition and grammar in preparing military and nonmilitary correspondence, diplomatic notes, and other official governmental correspondences in support of DAO requirement as directed. Opens, sorts, routes, and delivers outgoing correspondence, invitations, and messages. Maintains working relationships with Embassy administrative sections, which includes Motor Pool, Financial Management Office, Human Resources, Contracting, Security, Procurement, and General Services to process DAO requirements. Expedites arriving and departing DAO personnel and official visitors, and assists with customs and immigrations processing. Understands all airport procedures and to process and coordinate all airport operations for military aircrafts. Takes administrative and logistical actions on all U.S. military overflight and landing requests for clearance and knows who to contact to resolve issues with obtaining aircraft and equipment clearances. Assists with airport arrival and departure procedures, ensuring aircraft has necessary requested services (fuel, repair, etc.), accurate flight plans, passenger boarding coordination and payment processing for landing services. Creates and maintains a good working relationship with individuals within the Ministry of Foreign Affairs (MFA), the Tanzania Peoples Defence Force (TPDF), and other government and nongovernment agencies utilized to support DAO operations. Performs duties as the cash cage recipient in the absence of the Operations Coordinator

Job holder will perform other duties as assigned.

15% Defense Vehicle Fleet Manager:

Performs preventive maintenance checks and services on 3 DAO vehicles to ensure they are serviceable at any given time. Submits repair requests, maintains repair parts, and schedules vehicles for repairs and servicing. Notifies the Operation Coordinator (OPSCO) or acting OPSCO of needed repair, maintenance, or parts. Maintains the cleanliness of interior and exterior of DAO vehicles. Ensures vehicles usage logs are printed and placed in vehicles at the beginning of each month. Ensures the completed vehicle usage logs are collected, accurately completed, and provided to DAO staff. Keeps the DAO vehicles fueled for movement at any given time and accounts for vehicle fuel consumption. Operates vehicles and drives for the DAO and visiting VIPs as needed during and after duty hours.

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Method of Application

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Closing Date : 7th September , 2022.







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