COMPANY NAME: ASILIA LODGES AND CAMPS LTD

POSITION: CAMP OPERATIONS ACCOUNTS ASSISTANT

DEPARTMENT: FIELD OPERATIONS

LOCATION: TARANGIRE, NGORONGORO, RUBONDO, & SERENGETI

REPORTING TO: CAMP MANAGER, FIELD OPERATIONS AND FINANCE

At Asilia we aim to be an Organization that offers Better Experiences and Strong Positive Impact

We give people joy and appreciation in iconic wildlife & wilderness areas in a way that makes a positive lasting impact on the environment and its people. Behind the scenes, we diligently build our operational, sustainable and marketing/sales capabilities and access to capital to enable scaling up the experience and impact.

As a Camp Operations Accounts Assistant, you required to be physically and mentally strong enough to assist the camp manager to oversee the camp administration and prepare the camp reports. As a Camp Operations Accounts Assistant you should have strong organizational, interpersonal, accounting and communication skills, along with comprehensive technical knowledge of store keeping operations and ability to supervise.

As a Camp Operations Accounts Assistant, you should ensure accurate and timely camp reports are prepared to assist management in timely decision making while ensuring set controls have been adhered to.

This Job Description is your guide to achieving these objectives by outlining your daily duties & responsibilities. WE BELIEVE IN BETTER!!

DUTIES, RESPONSIBILITIES & PERFORMANCE STANDARDS

Daily Duties

Capture transactions for both internal usage and transfers i.e. beverage, food, housekeeping, fuel, spare parts consumptions, medicine, first aid, weather report, empty report and shop sales on daily basis and/or weekly basis.
Ensure stock take in camps are done twice a month
Ensuring every stock item has bin card
Perform month end stock counts and generate inventory worksheet before stocktaking
Maintaining Job card and repair history of each vehicle
Responding to queries from Camp Manager, Base Operations and finance department
Prepare stock variance report and inventory reconciliation
Ensure proper hand over is performed at the Camp before off days/annual leave
Ensure that minimum and maximum stock levels are observed
Confirm the quality of all goods received in terms of quantity and expiry date
Ensure that all issues requisitions are authorized and done using FIFO
Ensure daily revenue and cost reports are accurately and promptly prepared
Ensure the revenue receipts on hand agrees with the revenue shown on the shop report and bed night report
Ensure the damaged shop items are promptly reported for replacement
To liaise with front of house managers to ensure guests are briefed on the availability of shop items and the means of payments available
Ensure all the items sold have receipts
Ensure all items have price tags
Ensure the prices that are on the price tags are also on the shop control sheet/Point of Sale
Data entry for all fees paid at camp (i.e. park fees, camping/concession fees, activities, etc.).
Handling TANAPA/NCAA Cards – Issue and safeguard the cards.
Ensure strict precautions on overpayment and penalties
TANAPA/NCAA reports are accurately and timelessly prepared
Data entry for all petty cash payments with proper supporting and authority.
Arrange for replenishment in order to maintain approved float.

Personal attributes

Strong analytical skills
Proven ability to work under pressure
Attentive to details
Good numerical skills
Ability to be proactive and good team member
Computer literate
Good interpersonal skills
Excellent written and oral communications skills
Ability to handle confidential information professionally
Honest and of impressive integrity

QUALIFICATIONS

Must have a qualification of an accounting/finance or any other business-related degree.
At least two years of experience with financial analysis, financial reporting, stores and camp management
Demonstrated experience organizing resources, attention to details, deadline-oriented, time management, data entry management, general math skills and establishing priorities
Good communication skills/ good email etiquette
Ready to work in bush camps