6 Dec 2022

Assistant Purchase Officer at Aga Khan Health Service, Tanzania

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Job Description


The Aga Khan Health Service, Tanzania(AKHST); an institution of The Aga Khan Development Network, completed a major phase II expansion of the Aga Khan Hospital, Dar es Salaam in 2018.

This expansion aimed at improving the Hospital’s quality of facilities and infrastructure to become an ultramodern 170 bed facility to increase its capacity as a provider of high- quality medical care leading to a tertiary care, referral and teaching hospital.

The Phase II development focused on expanding key clinical services including a comprehensive cardiology program, oncology services and neurosciences, as well as the expansion of Orthopedics and Trauma, Diagnostic Imaging, Critical Care and Women and Child Health programs.

The Hospital is JCI Accredited (achieved a level of quality and patient service that is equal to the best hospitals in the world) and the teaching site for The Aga Khan University, which offers Postgraduate Medical Education programs leading to Master of Medicine in Family Medicine, Internal Medicine, Surgery, Obstetrics and Gynecology and Paediatrics and Child Health.

It is also an accredited internship site. As part of the integrated health systems approach, AKHST plans to establish 35 outreach health facilities that are located across Tanzania. Currently, 20 such clinics have been established across the country and linked the main hospital in Dar es Salaam.

AKHST is seeking for enthusiastic, qualified and experienced personnel as described below:

Assistant Purchase Officer – (1 Position)

REPORTING TO THE ASSISTANT MANAGER, PROCUREMENT

POSITION SUMMARY

Reporting to Assistant Manager, Procurement and communicating to Assistant Manager, Warehouse: the role will be responsible for assisting procurement officer in purchasing of the general supplies/services for Medical Centers (MCs) and Outreach Health Centers (OHCs) on time, at right place and right price and managing supplier development, quality improvement and cost reduction in liaison with the suppliers and internal users/customers.

ROLES AND RESPONSIBILITIES

  • Coordinate with Stock controller for OHCs on all pending supplies.
  • Work on all SPR’s and coordinate with the Procurement Officer on the pending LPO’s of all OHC/MC supplies.
  • Ensure pure transparency is maintained in all procurement processes for MCs and OHCs.
  • Ensure all returns done on the system match with physical stock received, inform the end user (stock controllers) and work on differences (If any) with the concerned Centre.
  • Follow up with all MCs and OHCs for the return of Short Expiring and Slow moving supplies.
  • Understand critical Items and monitor its consumptions and availability of such supplies.
  • Upon receiving of Department Request, crosscheck the consumptions and availability of the stock requested.
  • Understand the stock level of each center to justify their request.
  • Prepare MCs and OHCs Fill rate reports on quarterly basis.
  • Submit quarterly Stock take reports from MCs and OHCs.
  • Facilitate the coordinate of procurement processes of Pharmaceutical, Medical Surgical, Laboratory, Radiology and General Supplies for all MCs and OHCs to ensure internal customer satisfaction.
  • Provide monthly reports on all Form IIC (prescriptions sent outside) to the Team leads and HOD to further rectify the gaps.
  • Coordinate issuance of supplies requested during off- working hours for MCs and OHCs.
  • Any other roles as assigned by the Supervisor.

QUALIFICATIONS AND EXPERIENCE

  • Minimum Bachelor’s Degree in Procurement from a recognized University/ Collage.
  • Must be registered by Procurement and Supplies Professionals and Technicians Board (PSPTB).
  • Two years of professional working experience in material management with minimum one year in hospital settings.
  • Experience in a purchasing function is vital especially in General Category buying.
  • Knowledge of purchase order management system is essential.
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Method of Application

APPLICATION LETTER, CV AND EDUCATION CERTIFICATES SHOULD BE SUBMITTED ELECTRONICALLY TO: [email protected] WITH THE SUBJECT LINE OF THE POSITION OR HAND DELIVERED TO HUMAN RESOURCE DEPARTMENT, P. 0. BOX 2289, OCEAN ROAD, DAR ES SALAAM.

CLOSING DATE FOR SUBMISSION OF APPLICATIONS IS END OF BUSINESS DAY ON MONDAY, DECEMBER 19, 2022

PLEASE NOTE: ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED FOR INTERVIEWS. “AKHS is concerned about the climate and environmental crises we face and is doing everything possible to reduce our own impact, encouraging others to do the same, and advancing understanding in this field. AKHS has set itself the task of getting as close to net- zero carbon operations as possible by 2030. We expect all staff to contribute to achieving these aims in the context of their roles. We encourage applicants with previous experience or an interest in this field to apply”







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