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15 Sep 2023

Assistant Project Coordinator – Chanjo Kwa Wakati Project at NIMR

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Job Description


The National Institute for Medical Research (NIMR) is a Parastatal Organization established by an Act of Parliament No. 23 of 1979 (CAP.59, R.E.2002) and became operational in 1980. The National Institute for Medical Research (NIMR) Muhimbili Centre is looking for full-time qualified Tanzanians to fill the posts of Assistant Project coordinators who will work 100% in projects that are conducted in Dar es Salaam.

On behalf of the Director General of the National Institute for Medical Research, the Centre manager for NIMR Muhimbili wishes to advertise the post of Assistant Project Coordinators, which requires highly motivated and competent Tanzanians to fill the posts on annual contract basis with the possibility of renewal.

Chanjo Kwa Wakati Project

The National Institute for Medical Research, Muhimbili Research Centre in collaboration with University of South Carolina, Emory University, Duke University, and University of North Carolina at Chapel Hill have been funded by National Institute of Health (NIH) to conduct a study titled “Chanjo Kwa Wakati” – Leveraging community health workers and a responsive digital health system to improve vaccination coverage and timeliness in resource-limited settings. Chanjo Kwa Wakati (“Timely Vaccination” in Kiswahili, the most commonly spoken language in Tanzania) is a community-based, integrated digital health intervention to improve vaccination timeliness. The intervention combines human resources (CHWs), low-cost digital strategies (electronic communication, process automation), a vaccination knowledge intervention, and insights from behavioral economics (reminders, incentives).

The purpose of this study is to examine the effectiveness and cost-effectiveness of Chanjo Kwa Wakati for improving rates and timeliness of childhood vaccinations and the potential role of machine learning approaches for identifying children at risk of non- or delayed vaccinations.


Job Description

The Assistant Project Coordinator will assist the principal investigator in facilitating and coordinating the daily project activities and playing a critical role in the implementation of the project. By performing these duties, the Assistant Project Coordinator will work with the PI and other stakeholders to support and provide guidance on administration, finances, personnel, and other related aspects of the project.

Duties and Responsibilities

To ensure that assigned project activities including participants recruitment, follow up and data capture are implemented as per the SOP’s while abiding to all ethical principles, on time, and as per the work plan and good clinical practice;
To develop accurate source materials and ensure compliance from project staff and stakeholders;
To provide accurate and timely on documentation and reporting to both sponsor and NIMR;
To ensure appropriate credentialing and training of the project team members in the project sites;
To liaise with the project team and stakeholders to ensure that the implementation of the project activities supports efforts of the Ministry of Health on the management of the study activities in the country;
To communicate and collaborate specific project requirements to the project team, including Coordinator, PI, sponsor, and stakeholders;
To ensure compliance with project protocols, by providing ongoing quality control audits;
To facilitate communication of project’s progress to all stakeholders on implementation strategies; this includes, providing regular status updates and progress reports to project management in the country and USA collaborators;
To facilitate timely and effective stakeholders’ communication through regular meetings, reporting, site visits and conference calls;
To manage effective relationships and open communication with project site facilities and key stakeholders;
To compile and maintain all project documentation in accordance with Project SOPs.
To prepare quarterly, annual, and terminal progress reports of the work
To assist study coordinator, organize meetings, as necessary, with project team members and collaborators, including programme, accommodation, travel, venues, and social events; and
To perform any other related duties assigned by the

Minimum Qualifications and Experience
Holder of a degree in Medicine from a recognized institution
Must have at least a year of experience actively working in research, either in a research organization or the field.
Must have some experience in working in either a clinical trial or studies involving patients follow up.
Must have a valid certificate of Good Clinical Practice (GCP).
Possesses good analytical skills and the ability to comprehend complex subjects, extract relevant information from data and documents, and communicate it effectively.
Capable of creating comprehensive project documentation and reports using MS Office and Excel software for internal and external communication purposes.
Possesses expert project management skills, including the ability to define scope, manage stakeholders, schedule and track tasks, manage changes, and communicate risks.
Has excellent organizational skills and can manage time effectively.
Has strong language skills and is fluent in written and spoken English and Swahili, including presentation skills.
Self-motivated, able to work independently with minimal supervision, collaborate with others to identify quality solutions, and respond to appropriate project authority requests.
Possesses strong organizational, planning, and project management skills, and can prioritize tasks for both themselves and their team to meet requirements and deadlines.


The Assistant Project Coordinator will report to the Principal Investigator.


One year contract which may be renewed on the basis of performance and mutual agreement.

Duty station

The successful candidates will be based at NIMR-Muhimbili, Dar-es-Salaam.

A competitive salary will be offered as per Government of Tanzania Regulations.

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Method of Application

All applications should be enclosed with certified photocopies of relevant certificates and detailed curriculum vitae and reminded to indicate all necessary information for communication. Only shortlisted applicants will be notified.

Applicants are required to submit their applications not to the address below.

Acting Centre Manager,

National Institute for Medical Research,

Muhimbili Medical Research Centre,

P O Box 3436,

Dar es Salaam, TANZANIA,

The deadline for submitting the application is 22 September 2023

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