SportPesa Limited, a renowned local company operating as part of leading global SportPesa brand offering sports betting business is urgently looking for a qualified and energetic Tanzanian to fill the position of Administrative Assistant. Applications are thus invited from candidates who shall fulfill the following criteria.

JOB DESCRIPTION

JOB TITLE: Administrative Assistant

DEPARTMENT: ADMINISTRATION

REPORTING TO: ADMINISTRATIVE OFFICER

DUTY STATION: DAR ES SALAAM

Essential Function

An Administrative Assistant is a supportive role in an office, responsible for providing support to our managers, co-workers, assisting daily office needs and manage our general administrative activities.

Duties and Responsibilities

• Responsible for the facilities day to day operations such as handling administrative requests and queries from managers
• Establish work schedules and ensure their effective implementation in the Administration Office.
• Answer and direct phone calls, arrange and organize appointments, plan meetings and taking detailed minutes.
• Write and distribute email, correspondence memos, and letters.
• Ensure the establishment, maintenance, and oversight of all office records, ordering and maintenance of office equipment, furniture, and supplies.
• Ensure that all the purchases are in accordance with SportPesa procurement policies.
• Ensure that proper records were maintained for office expenditures, receipts, purchase orders and Quote evaluation.
• To undertake general office duties for example business travel and hotel accommodation on a frequent basis.
• Ensure safety and maintenance of all office equipment’s and premises.
• Ensure proper management of office motor vehicles and ensure coordinated use according to organization policies and priorities.
• Submit a monthly report to Administrative Officer on duties/assignments
• Any other duties assigned by the Management.

Skills and Qualifications

• Diploma or Bachelor’s degree in Business Administration, Public Administration, or a related field.
• Proven experience as an Administrative Assistant at least two years.
• Knowledge of office management systems and procedures.
• Proficiency in MS Applications.
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• Internal staff will be highly considered for the role.