15 Oct 2021

Administrative and Human Resources Officer at MUHAS

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Job Description

Muhimbili University of Health and Allied Sciences (MUHAS) is inviting applications from suitably qualified Tanzanians to be considered for employment to fill a vacant post in the Sickle Pan-African Research Consortium (SPARCO)-Tanzania project;


Minimum Entry Qualifications

Holder of Bachelor degree in Business Administration or related qualifications from a recognized Institution.

Duties and Responsibilities


  1. Arrange logistics for SPARCO Tanzania meetings including keeping meetings calendars, sending reminders to members as well as minutes/ resolutions taking and distribution
  2. Responsible for ensuring office utilities such as bills for Water, Electricity, Internet, Rent are paid on time.
  3. Work with project coordinator in preparing paperwork for Ethical Clearance for SPARCO Tanzania research studies and renewal for ongoing where applicable
  4. Organizing SPARCO Tanzania events, workshops and training as per required
  5. Responsible for arranging travel logistics for SPARCO Tanzania staff including ticket bookings and preparations for subsistence allowances as per government circular.
  6. In collaboration with Project Coordinator, prepare the MOUs between project and partners/institutions and satellites
  7. Reports and grant management
  8. Prepare, collect and submit reports (monthly, quarterly and annually) to Project coordinator
  9. Participate in grant activities and Research Performance Progress Report (RPPR) writings

Human Resource

  1. Process contracts for SPARCO Tanzania new staff and renewal of contracts for ongoing staff where
  2. Responsible for recruitment processes of SPARCO Tanzania staff through drafting adverts, managing applications, preparing for interviews, interview reports writing and placement at the
  3. Process other HR forms (Annual leave, sick leave, compassionate, maternity and paternity)
  4. In collaboration with Project Coordinator, coordinate and conduct annual appraisal to project staff and submit to PI
  5. Prepare and collect monthly timesheet from personnel and submit to Project Coordinator
  6. Keep and maintain project activities records in collaboration with Data Coordinator Finance
  7. In collaboration with Finance Officer, handle petty cash enquiries and retirements for SPARCO
  8. Perform other duties as assigned by the supervisor


  • Applicants must be Citizens of Tanzania of not more than 35 Years of Age
  • Applicants must attach an up to date Curriculum Vitae (CV) including a reliable contact postal address, post code, email address and telephone
  • Applicants must apply on the strength of the information given in this Advertisement
  • The title of the position applied for shall be written in the subject of the application
  • Applicants must attach relevant copies of the following
    1. First Degree
    2. First Degree Transcripts
    3. Form IV and Form VI National Examination
    4. Computer Certificates One recent passport size picture and
    5. Birth Certificates
  • Form IV and Form VI result slips are strictly not Presentation of forged academic certificates and other information in the CV will lead to legal action.
  • Applicants shall indicate three reputable referees with their reliable
  • Certificates from foreign Countries should be verified by Tanzania Commission for Universities (TCU) – {Degree Level} or National Accreditation Council for Technical Education (NACTE) – {Diploma Level} or National Examination Council of Tanzania (NECTA) – {Secondary Education}.
  • Applicants must attach their National ID cards (NIDA cards)
  • Applicants must consider that their Colleges/Universities are recognized and registered by Government
  • Women are highly encouraged to apply.
  • Only shortlisted candidates will be informed about the date of the
  • Applicants with special needs/ case (disability) are supposed / advised to
  • Deadline of receiving Applications is 19th October, 2021 and only shortlisted candidates will be informed on the date for Interview.
  • Presentation of forged certificates and other information will necessitate to legal action
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Method of Application

All Applications Must Be Sent To The Following Email Address [email protected]

Closing Date : 20th October, 2021.

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