We are looking for a reliable Administration Officer. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. Qualifications:

REQUIREMENTS

• Degree/Diploma in Business Administration, Accounting or related field.
• At least one to two years’ experience in related position.

RESPONSIBILITIES

• Key performance Indicators
• • Perform duties in a safe and responsible manner
• • Arrange appointments and maintain Managing Director diary (calendar) for his meetings.
• • Handling of all incoming mails and faxes for Managing Director
• • Preparations of Board Meetings, workshops, hotel reservations and trainings.
• • Receive and screens visitors by answering questions or providing information
• • Deal with general enquiries in a courteous manner
• • Preparing Invoices, tax invoices, purchasing Orders,preparing & sending statement of accounts to the clients for payment.
• • Handling cash.
• • Making full range of travel arrangement for directors and other senior members
• • Type correspondence, agenda, minutes, reports, memoranda, forms and agreements
• • Requisition of stationeries and office requirements and making full control of them in term of distributions.
• • Screening telephone calls and directing to parties required
• • Records or logs incoming information and follow-up on missing or incomplete information
• • Sets up files by numerical, alphabetical or other method
• • Filling of various documents,assesments and reports
• • Completing general administrative tasks as directed by Department Managers
• • Filling of employee records in personnel files
• • Effectively oversee the ‘hard-copy’ filing system and recommend improvement when the need arises
• • General administrative support to the Human Resources function as required
• • Word processing, photocopying, binding and general administrative assistance as required
• • Schedules Conference Room and arrange meetings, facilities and services
• • Notifies attendees or participants of time and place etc.
• • Carry out any duties that I may be assigned