4 Mar 2022

Administration & Logistics Officer at Mott MacDonald

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Job Description


Job Description

Office Management 

  • Carry out routine tasks to ensure that the office is a safe working environment
  • Complete weekly stock reports on office supplies
  • Carry out general office duties as requested by the Operations Manager

 

Procurement 

  • Provide support to the procurement activities.
  • Liaise with finance team on payments to vendors/suppliers
  • Monitor and keep accurate records of the Programme Asset & inventory Registers.
  • Support the delivery arrangements of all goods including printed materials.
  • Establish a good working relationship with suppliers, including the establishment of maintenance agreements for items such as generators, ICT equipment etc.

 

 

Events and Logistics 

  • Supporting the Technical Team in the organisation of events, meetings and workshops.
  • Liaising with hotels and accommodation providers
  • Support the Operations Manager and Assistant Project Manager in the effective mobilisation of international staff and sub-consultants coming from overseas, including
  • Communications with UK team members for support with visa applications, flight bookings, and security briefings.
  • Management and timely communication of local arrangements such as airport transfers and hotel bookings.
  • Supporting the development and regular update of welcome packs and induction information.

 

 

Administration 

  • Supporting sub-consultants with their administration and other arrangements
  • Managing the mobile communications (office phones, phone credit, internet, etc)
  • Manage meeting room bookings, and ensure the room is set up as per need.
  • Maintain operations records in accordance with Mott MacDonald processes and procedures
  • Supporting in the ethics, transparency and accountability principles of the Programme and of Cambridge Education (Mott MacDonald);
  • Be proactive and responsive to performing any other duties and responsibilities as assigned by the Operations Manager or Senior Management Team.
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Method of Application

Submit your CV and Application on Company Website : Click Here

Closing Date : 16th  March, 2022.







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