5 Aug 2021

Admin Assistant-LINDI at Aga Khan Foundation

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Job Description

Aga Khan Foundation

The position

Office Premises Cleaning

  • Maintain and ensure all internal and external environment are clean and well maintained.
  • Prepare and serve hot and cold beverages to staff and visitors as required.
  • Ensure that water of use in the building is always available and in case of shortage report for delivery to be made.
  • Identify potential safety or maintenance issues and communicate them to the supervisor.
  • Ensure the office is locked and secured after office hours.

Reception /Administration Roles

  • Work as the executive assistant to Project Manager.
  • Checking inventory levels and ordering new supplies in addition to keeping the records updated.
  • Physical check incoming goods against purchase orders/invoices and issue GRNs; Returning damaged goods to vendors.
  • Coordinate maintenance of office equipment’s
  • Organizing business travels, itineraries and accommodation for staffs and ensure all payments are initiated in timely manner.
  • Attend to all incoming and outgoing mails
  • Maintain electronic and hard copy filing system including retrieving documents from filing system and handle requests for information and data.
  • Managing the generator and ensuring that it has enough fuel and switched on when there is electricity break down.
  • Perform any other duties as assigned by the supervisor (s)

The requirements

  • Certificate or Diploma level with at least two years’ experience as an Administrative Assistant, virtual assistant or office admin assistant.
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work.
  • Strong organizational skills with the ability to multi-task
  • Additional qualification as an administrative assistant or Secretary will be a plus
  • Strong accountability, inter-personal skills and working collaboratively with the internal project team and non-project partners.
  • Excellent communication skills in English and Swahili language, Strong team player, creative and problem-solving skill.
  • Commitment to safeguarding Policies and guidelines

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Method of Application

Submit your CV and Application on Company Website : Click Here

Closing Date : 17th August, 2021.

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