JOB VACANCY – WORKSHOP SUPERVISOR – FULL TIME – 100%

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Title:                       Workshop Supervisor

Direct Reports:     Log Manager/LTL

Location:               Liwale, Lindi

MAIN PURPOSE

Supervising and monitoring the implementation of the daily mechanical servicing activities in the capital and project according to MSF standards, protocols and procedures in order to ensure the efficient run-ning of the workshop and the mission’s vehicles and motorized engines

ACCOUNTABILITIES

·         Supervising and monitoring on a day-to-day basis the implementation of the mechanical servicing activities in the mission ensuring compliance to MSF standards, protocols and procedures.  This includes the following tasks:

·         Ensuring the mechanical repairs and maintenance of the vehicles and motorized engines (generators, motor pumps, etc.). Supervising, organizing, and planning the schedule for the periodic servicing of all vehicles (corrective, predictive and preventive) and motorized engines both for the capital and field, in order to ensure optimal working conditions of the fleet and extend its longevity

·         Following the Logbook and to ensure safe working conditions, supervising the services performed by the mechanics, assistant mechanics, drivers and or trainee agents and if necessary, performing the special and complex services referred to in the logbook deciding whether a vehicle requires an urgent or unscheduled intervention

·         Managing, organizing and identifying the spare parts, consumables and tools required by the fleet and his/her team, evaluating local providers suitability and placing the corresponding order to ensure on time delivery, cost efficiency and quality. Monitoring incoming and outgoing deliveries of spare parts and consumables (fuels, lubricants, etc.) and informing the line manager of stock levels on a weekly basis, in order to ensure availability and rationale use as well as a continuous delivery service between the capital and field

·         Supervising and leading the logistic team under his/her responsibility including the definition of each person’s tasks (daily supervision and checking the quality of their work); drawing up working sched-ule; organising and leading team meetings

·         Planning and supervising the HR processes (recruitment, training, performance evaluation and inter-nal, external communication) of the drivers and mechanics in order to ensure both the sizing and the amount of knowledge required for the activity

·         Providing monthly activity reports and implementing reporting practices and protocols in order to en-sure that all vehicle documentation is in order and inspection reports are conveniently filled by the drivers

·         Performing delegated tasks according to his /her speciality and as specified in his/her job description

Context Specific Accountabilities:

·         Organize efficiently both preventive and corrective maintenances of the project motorized fleet in collaboration with logistics team.

·         Ensure complete visibility of maintenance activities, spare parts consumption, and consumables for the motorized fleet within the project.

·         Centralize and analyze data related to spare parts consumption and service planning according to a chronogramme.

·         With the support of the Fleet Manager, implement administrative management tools for the garage while ensuring proper archiving to guarantee the accessibility and reliability of information related to the mechanical tracking of the motorized fleet.

·         Implement standard management tools to monitor workshop activities while ensuring the continuity of motorized fleet management protocols within the project.

·         Ensure the implementation of Standard Operating Procedures (SoPs) developed by the Fleet Manager to improve the work quality in the motorized fleet sector of the mission.

·         Oversee the maintenance, availability, and adequate provision of materials, equipment, and garage tools based on a rational analysis of needs and priorities. Ensure that mechanical equipment is listed in the inventory management tool, Track My Stuff (TMS).

·         Ensure rigorous management of spare parts and consumables stocks. Participate in the inventory checks of mechanical stock within the project (in the garage and logistics stock).

·         Prepare mechanical orders (ad hoc, monthly/quarterly/semi-annual/annual) for the project based on actual consumption with the support of the Fleet Manager.

·         Strengthen the skills of mechanics under his/her supervision, including specific aspects such as the ABS braking system.

·         Develop basic mechanical maintenance skills for drivers, guards (specifically for generators), and logisticians.

Minimum Educational Qualification:

·         Desirable: Bachelor/Diploma in Mechanical Engineering or Automotive Technology·         Essential: Driving License and formal training in Mechanics

Experience:   At least 2-3 years’ experience in similar jobs.

Knowledge: Basic competencies in word and excel are essential.

Languages:  Mission language (English) and local language essential (Sawhili)

Competencies:

• Results and Quality Orientation • Team Work and Cooperation • Behavioural Flexibility  • Stress Management

• Commitment to MSF Principles

This job description may be amended in line with the activities or evolution of the Mission.

Women, or any person feeling like being part of a minority is encouraged to apply. MSF is dedicated to fostering a safe work environment with zero tolerance for any form of abuse.