7 Mar 2019

USAID Jobs in Tanzania : Records Management Assistant (Health)

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The Mtwara Regional Secretariat in collaboration with, the USAID Boresha Afya Program is hereby informing the general public the availability of one (1) vacancy at Ligula Regional Referral Hospital located in Mtwara Municipality. The qualified citizens of not above 40 years of age are required to apply. Successful applicants will be offered a 4 to 5 years contract with the possibility of the Government of Tanzania taking over with permanent terms after the elapse of the contract.

Job Title: Records Management Assistant (Health) (1 Posts)

Report to: Site Manager.


A minimum of Form Four education, certificate or diploma level training on health Records Management or computer study.


Perform routine laboratory testing data capturing in database in the area of HIV viral load testing and early infants diagnosis.


  1. At least one year experiences of data entry and reporting and experience in using health care data.
  2. Good in both oral and written English and Kiswahili.
  3. Able to work independently and in team
  4. Committed to work and adheres to work regulations
  5. Maintain confidentiality in all aspects
  6. Analytical and problem solving skills, multi-tasking and organizational skills


  1. Assist the nurse to generate lists of patients attending next CTC Session.
  2. Check that CTC2 cards are filled correctly and work with CTC2 clinical to correct any inconsistencies.
  3. Enter all patient information into the CTC2 database as soon as forms are received (on the day that the patients visits the clinic)
  4. Back up CTC2 database on external devises after every data entry session.
  5. Run data cleaning queries regularly, verify the inconsistencies by checking patients cards (CTC2) and verifying with clinician.
  6. Perform data checks, and correct mistakes identified before generating reports.
  7. Generate summary patient reports from CTC2 database as requested by CTC clinical staffs.
  8. Ensure that all patients’ files are arranged in convenient system so that they can be retrieved quickly.
  9. Work with other CTC staffs to ensures that files and other documents are kept in a secured place to guarantee patients confidentiality.
  10. Prepare reports to submit to CTC in charge according to reporting calendar.
  11. Report all problems relating to running of the database and computer to the CTC in charge.
  12. Ensure cleanliness and tidiness of computer and working area


As per Government Scheme of Service TGS B plus other attractive incentives.

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How to Apply

All interested Tanzania citizens must submit their application letter to the Regional Commissioner’s Office – Mtwara, Registry Office (room No. 39), or through email [email protected] / [email protected]. or through mail to the Regional Administrative Secretary, P. 0. Box 544 MTWARA. The application letter MUST be attached with a copy of form 4 and / or form 6 certificates together with relevant academic certificates and a detailed CV. NOTE that application without certificates will not be processed. The opening date of receiving applications is 7th March 2018 while closing date of receiving certificates is 20th March 2018 at 3:30pm. Alfred C. Luanda REGIONAL ADMINISTRATIVE SECRETARY MTWARA.

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