21 Sep 2019

Project Administrator at Asilia Camps and Lodge

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Description

This position is only for one-year contract (That means at the end of the project, automatically the contract come to an end)
At Asilia we aim to be an Organization that offers Better Experiences and a Strong Positive Impact

We give people joy and appreciation in iconic wildlife & wilderness areas in a way that makes a positive lasting impact on the environment and its people.
Behind the scenes, we diligently build our operational, sustainable and marketing/sales capabilities and access to capital to enable scaling up the experience and impact.

 

SCOPE AND PURPOSE OF JOB:

  • The role is a project site-based role based on the project in Northern Serengeti.
  • Monthly reporting cycles for the project with accurate data including; Stock Inventory,
  • Site Procurement Orders, Camp Food Orders and Supplies, Site Inventory, receipt and issuance record and Asset record.
  • Daily tracking of project assets, inventory stock control. Efficient tracking to ensure loss control and minimum stock requirements for re-order of line items is done in timely manner.
  • Liaison with contractors onsite for issuance and record of project stock items.
  • Liaison with heads of project team department for bi- weekly orders to reduce frequency of ad hoc urgent orders.
  • Liaison with head office stores for orders and receipt of deliveries.
  • Receipt of all items onsite for project department; checking receipt of items against relevant documentation such as purchase orders and packing lists. Reporting and deficiency’s and breakages.
  • Quarterly reporting packs for the project and coordination of all reporting data from stakeholders
  • Data collection, reporting and analyzing of indicators as listed above.
  • Back of house staff accommodation management; checking the room availability and allocating rooms to incoming staff and contractors.
  • Organizing of training for the team and logistics
  • Administration and logistics of staff travel and transport in liaison with project manager
  • Any other administration duties as allocated by the project manager
  • Hand over reporting pack with stores inventory and asset record on completion of project.

Experience

  • 4-5 years’ experience in similar role
  • Duration of the project – only one year
  • Must be Proficient in Microsoft packages; especially word and excel
  • Degree holder- business administration or relevant qualification and experience.
  • Experience in project management or administration, experience with conservation projects an advantage
  • Fluent in English and Swahili (both speaking and writing)
  • Based in field.

Behavior

  • You are to act in the interest of the company and its employees at times
  • You will always be expected to behave honestly with positive attitude
  • No abusive language or behaviour is allowed
  • Trustworthiness, to have a strong sense of integrity
  • Please send only your cv and cover letter in one PDF document not later than 23rd September 2019. Only shortlisted candidates will be contacted

 

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How to Apply

Hard copy or Hand delivery will not be considered . For more information about Asilia, please visit our website Please send your cover letter and resume in only one PDF document to: [email protected]






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