8 Oct 2019

Personal Assistant at TIB Development Bank Limited

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Administrative & Office ] 
Jobs at: TIB Development Bank
Deadline of this Job:18th October, 2019
Duty Station: Within Tanzania , Dar es Salaam , East Africa
Date Posted: Monday, October 07, 2019 , Base Salary: Not Disclosed

Job Responsibilities:
• To process Director’s correspondence, ensuring that incoming correspondence is dealt with by the Director/or on behalf of the Director, or other staff as appropriate delegated
• To organize meetings and ensure that Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• To make a follow up on matters which fall within the Director’s responsibility -chasing responses, triggering follow-up action both internal and external such as Government offices etc.
• To manage Director’s diary, assessing priority of appointments and reallocation as necessary
• To supervise all incoming/outgoing mails, letters, files etc.
• To produce reports and maintain all presentations made by the Director that report be daily, monthly or quarterly etc.
• To coordinate Director’s travel bookings and arrangements including visas/accommodation, calendar of meetings
• To screen calls, enquiries and requests, and deal with them when appropriate feedbacks given
• To maintain Director’s office systems, including electronic data management and filing on appropriate files for easy tracing
• To maintain sound both electronical and physical records of Director’s contacts, appointments and visiting’s
• To meet timely visitors at all levels of seniority in sense of prioritizations and urgency

Job Qualifications:
• Diploma in secretarial services and management
• Bachelor or Advanced Diploma in secretarial services and management will be added advantage
• Having sound passes in English and Kiswahili in ordinary secondary or advance secondary.
• Proficiency in the use of computer packages such as WP, MS Ward, MS Excel,
• Having at least 5 years and above working experience in legal environment to the same or similar related position at reputable organization..

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How to Apply

Applications should be accompanied with :-
  • An application letter
  • Detailed and Comprehensive Curriculum Vitae (CV)
  • Certified Copies of relevant certificates and awards.
  • Indicating your contact address such as telephone number(s) and email address(s) if available.
  • Names and full addresses of three (3) referees.

Closing date of applications will be on Friday of 18th October, 2019

All application must be channeled to: Managing Director, TIB Development Bank, Mlimani City Office Park, Sam Nujoma Road, Ubungo P.O.BOX 9373 DAR ES SALAAM. Tel. 2411101-9/ 2411100

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