26 Sep 2019

Office Attendant at USAID Kizazi Kipya Project

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Reporting to: Executive Director
Start date: 1st October, 2019

Duty Station: Mafinga
 Monitor guests and inform appropriate employee regarding guest requests for department.
 Develop and manage office files and records and prepare file storage list to enable easy access to files.
 Ensure neat and clean front office area maintain effective environment both employees and customers.
 Maintain all office equipments such as copiers, fax machine and first aid kit to facilitate smooth office functioning.
 Provide external and internal support to electrician and maintain security.
 Helping organize and maintain office common areas
 Maintain records of guest visits in visitors’ log and maintain office phone list to help visitors and employees in all communication.
 Coordinate with various departments and reserve conference room and equipment for customer visits and staff meetings.
 Attend, screen and divert all incoming calls and forward messages to appropriate staff and carry out night office duties.
 Administer and distribute all magazines, newspapers and journals to appropriate staff or library.
 Work with vendors to repair equipment, maintain building and perform AC adjustments or light replacements.
 Monitor all incoming faxes and mail and distribute it to appropriate person, compile outgoing mail and involve messengers for mail distribution to external agencies.
 Administers and inform staff regarding packages supplied by vendors and postal services for timely delivery.
 Assist receptionist during lunch or any other breaks or absences and provide support to front desk operations in office.
 Prepare schedule for front desk relief team and use conference room for various listed purposes.

Minimum Experience, Skills, and Qualifications

 Holder of a certificate in office operations
 At least three years’ relevant work experience in a relevant field and with a reputable organization preferably in an NGO setting
 Competence in Computer applications especially in Ms word, Ms excel, Power point, internet and other packages
 Integrity and professionalism
 Sense of confidentiality
 Excellent communication skills in English both written and verbally
 Proven report writing skills
 Excellent interpersonal skills
 A team player capable of working with multiple project partners and stakeholders
 Good problem-solving skills
 Good negotiation skills

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How to Apply

. All applicants must be Citizens of Tanzania. ii. Applicants must submit signed application letters. iii. Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; postal address, e-mail and telephone numbers; and indicating three reputable referees with their reliable contacts. iv. Applicants should apply on the strength of the information given in this advertisement. v. Applicants must attach their certified copies of; Postgraduate/Degree/Advanced Diploma/Diploma/Certificates; Postgraduate/Degree/Advanced Diploma/Diploma transcripts; Form IV and Form VI National Examination Certificates; Birth certificate. vi. Attaching copies of the following certificates is strictly not accepted Form IV and form VI results slips; Testimonials and all Partial transcripts. vii. All applications must be addressed to: Executive Director Afya Women Group Sabasaba Street P.O BOX 69, MAFINGA IRINGA – TANZANIA Or via email to Email: [email protected] viii. Deadline for application is on 26th September, 2019 and; ix. Only short listed candidates will be informed on a date for interview; x. Presentation of forged certificates and other information will necessitate to legal action. NOTE: Afya Women Group (AWG) is an equal opportunity employer. Qualified Women and Persons with Disabilities are strongly encouraged to apply. Afya Women Group and the partners strictly maintain a workplace free from the use and abuse of drugs and alcohol and therefore background checks on these two aspects will be conducted on all shortlisted candidates as part of the interview process. Compliance with this policy is a condition of continued employment

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