Office Attendant at USAID Kizazi Kipya Project
Welcome to JobwebTanzania.com. This website helps you to achieve your career dream by linking you to vacancies from Top Companies in Tanzania. Job Seekers are also exposed to best articles for career growth and development. Click Here to Subscribe for Job Alerts We strongly advise graduates not to pay money before getting a Job. Report fraudulent jobs to [email protected]
- Company: USAID Kizazi Kipya Project
- Location: Tanzania
- State: Tanzania Jobs
- Job type: Full-Time
- Job category: Administrative/Secretarial Jobs in Tanzania
Reporting to: Executive Director
Start date: 1st October, 2019
Duty Station: Mafinga
Monitor guests and inform appropriate employee regarding guest requests for department.
Develop and manage office files and records and prepare file storage list to enable easy access to files.
Ensure neat and clean front office area maintain effective environment both employees and customers.
Maintain all office equipments such as copiers, fax machine and first aid kit to facilitate smooth office functioning.
Provide external and internal support to electrician and maintain security.
Helping organize and maintain office common areas
Maintain records of guest visits in visitors’ log and maintain office phone list to help visitors and employees in all communication.
Coordinate with various departments and reserve conference room and equipment for customer visits and staff meetings.
Attend, screen and divert all incoming calls and forward messages to appropriate staff and carry out night office duties.
Administer and distribute all magazines, newspapers and journals to appropriate staff or library.
Work with vendors to repair equipment, maintain building and perform AC adjustments or light replacements.
Monitor all incoming faxes and mail and distribute it to appropriate person, compile outgoing mail and involve messengers for mail distribution to external agencies.
Administers and inform staff regarding packages supplied by vendors and postal services for timely delivery.
Assist receptionist during lunch or any other breaks or absences and provide support to front desk operations in office.
Prepare schedule for front desk relief team and use conference room for various listed purposes.
Minimum Experience, Skills, and Qualifications
Holder of a certificate in office operations
At least three years’ relevant work experience in a relevant field and with a reputable organization preferably in an NGO setting
Competence in Computer applications especially in Ms word, Ms excel, Power point, internet and other packages
Integrity and professionalism
Sense of confidentiality
Excellent communication skills in English both written and verbally
Proven report writing skills
Excellent interpersonal skills
A team player capable of working with multiple project partners and stakeholders
Good problem-solving skills
Good negotiation skills
How to Apply
. All applicants must be Citizens of Tanzania. ii. Applicants must submit signed application letters. iii. Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; postal address, e-mail and telephone numbers; and indicating three reputable referees with their reliable contacts. iv. Applicants should apply on the strength of the information given in this advertisement. v. Applicants must attach their certified copies of; Postgraduate/Degree/Advanced Diploma/Diploma/Certificates; Postgraduate/Degree/Advanced Diploma/Diploma transcripts; Form IV and Form VI National Examination Certificates; Birth certificate. vi. Attaching copies of the following certificates is strictly not accepted Form IV and form VI results slips; Testimonials and all Partial transcripts. vii. All applications must be addressed to: Executive Director Afya Women Group Sabasaba Street P.O BOX 69, MAFINGA IRINGA – TANZANIA Or via email to Email: [email protected] viii. Deadline for application is on 26th September, 2019 and; ix. Only short listed candidates will be informed on a date for interview; x. Presentation of forged certificates and other information will necessitate to legal action. NOTE: Afya Women Group (AWG) is an equal opportunity employer. Qualified Women and Persons with Disabilities are strongly encouraged to apply. Afya Women Group and the partners strictly maintain a workplace free from the use and abuse of drugs and alcohol and therefore background checks on these two aspects will be conducted on all shortlisted candidates as part of the interview process. Compliance with this policy is a condition of continued employment