POST:
OFFICE MANAGEMENT SECRETARY GRADE II – 5 POSTS

EMPLOYER:
Kilindi District Council

APPLICATION TIMELINE:
July 23, 2025 – August 5, 2025

JOB SUMMARY:
N/A

DUTIES AND RESPONSIBILITIES:

i. Typing letters, reports, and both ordinary and confidential documents;

ii. Receiving guests, addressing their concerns, and directing them to appropriate assistance;

iii. Keeping records of events, appointments, meeting dates, supervisor’s travel schedules, and other work programs;

iv. Searching for files and documents required for work duties;

v. Receiving files and distributing them to relevant Officers within the Department/Unit/Section;

vi. Collecting, storing, and returning files and documents to the appropriate areas;

vii. Arranging meeting notes and preparing for various meetings;

viii. Preparing a list of office supply requirements; and

ix. Performing other duties assigned by their supervisor.

QUALIFICATION AND EXPERIENCE:

Applicants must be Form Four or Form Six graduates with a Diploma in Secretarial Studies or NTA Level 6 Certificate in Secretarial Studies. Additionally, they must have passed shorthand typing in both Kiswahili and English at 100 words per minute, and be competent in office computer programs such as Word, Excel, PowerPoint, Internet, Email, and Publisher, from any government-recognized institution.

REMUNERATION:
Salary Scale TGS.C