JOB VACANCY – LOGISTICS SUPERVISOR – FULL TIME – 100%

Médecins Sans Frontières (MSF) is an international, independent, medical humanitarian organisation that delivers emergency aid to people affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation. MSF is therefore guided by the principles of neutrality and impartiality. These principles must apply to all MSF staff.

Title: Logistics Supervisor

Direct Reports: DEPUTY LOGISTICS COORDINATOR

Technical: LOGISTICS COORDINATOR

Location: DAR ES SALAAM

MAIN PURPOSE

Supervising the daily logistics activities and providing maintenance to the MSF equipment, facilities and infrastructures, according to MSF standards and protocols in order to maintain the facilities in perfect conditions and collaborate in the development of the mission.

ACCOUNTABILITIES

Monitoring maintenance activities of infrastructures, management of non-medical stocks and equipment according to MSF standards
Ensuring the check and follow-up of facilities under the line manager’s supervision through daily visits to the facilities and reporting any anomalies or problems, evaluation of the rehabilitation needs and following up minor building rehabilitation work according to supervisor’s instructions; checking that premises observe security norms and monitoring the consumption of mechanical and electrical vehicles/machines/devices
Planning together with the line manager the required checks and maintenance activities of energy systems/set-up according to MSF standards
Coordinating and leading the logistics team under his/her responsibility which includes daily supervision, monitoring of the quality of work and the definition of each person’s task, drawing up their working schedules; organizing and leading team meetings; participating in the recruitment of team personnel and attending logistics meetings and accounting for his activities
Ensuring the vehicle fleet maintenance which includes planning and overseeing timely preventive and curative maintenance of all project vehicles according to MSF standards and Instructing and monitoring drivers on correct driving habits and standard checks
Managing and following up orders which includes collecting logistics orders coming from different departments or health facilities; drawing up and following up orders according to the procedures in force; providing technical support to the storekeeper, makes local purchases according to MSF supply procedures and ensures reception conditions of freight or arriving material as well as the organization and setting up of materials before its shipment
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Specific Accountabilities

HR and Team Management

· Log team respect and adhere to organization policies with respect to their job profiles.

· Driver’s roster and leave planning updated on monthly basis.

· Objectives and evaluations of the team is done bi-annually.

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· Monthly meetings set, documented with action points.

· New staff briefed (MSF rules, tools, and task list)

MSF Premises Management

· Preventive and corrective maintenance plan exist for MSF premises.

· Ensure all utilities are running in all MSF premises (Elec, Water, Gaz, internet, keys)

· Perform inventory for all equipment in the premises that belongs to MSF.

Fleet Management

· Planning, coordinating, and monitoring all logistics activities in the Capital related to fleet and motorized equipment management, according to MSF standards and protocols to have the vehicles and equipment in optimal running conditions

Assets Management

· Ensure MSF equipment is encoded in TMS with codes and inventoried quarterly.

· New equipment is registered in TMS with codes immediately after commissioning.

Booking taxi and organize de Kiss-movements

· In accordance with the movement plan, if necessary, book a taxi for MSF staff from the authorized taxi provider

· Prepare the TSF (Travel Security Form) for the Kiss movement at least 48 hours in advance and send it to the HoM for validation

Minimum Education Requrement

· Diploma in logistics

Experience:

· Essential working experience of at least two years in relevant jobs and Desirable: humanitarian experience in MSF or any other Humantarian organzationsGovernment job listings

· Essential computer literacy (word, excel)

Languages:

Fluent oral and written English and Swahili (speak, read and write)

Competences and main skills:

· Results and Quality Orientation

· Teamwork and Cooperation

· Behavioural Flexibility

· Stress Management

APPLICATION DETAILS

Women, people living with disability or any persons feeling like being part of a minority is encouraged to apply.